5 Truck Registration Renewal Deadlines You Need To Know About

We know you’ve got a lot on your plate. There are so many things to keep track when you’re trucking.

But to remain compliant in 2020, you need to be sure you’ve kept up with renewing all your registration.

Here are five important registration renewal deadlines you need to be aware of.

Registration Renewal Deadlines

IFTA

The deadline to file for IFTA license renewal is December 31st.

All of your quarterly IFTA taxes for 2019 need to be filed before you can be eligible for IFTA license renewal.

This is a good reason to get ahead of the curve on filing for this quarter.

IRP

The IRP renewal deadline is staggered. It will, however, always be 30 days before the date you originally registered. 

So if you originally registered on March 1, your filing deadline will be February 1.

Typically you will receive an IRP renewal notice 45-90 days before that date.

UCR

The Unified Carrier Registration deadline for 2020 was originally set for but has been delayed “until further notice” while the FMCSA completes final rulemaking. 

When this has happened in previous years, the due date has been pushed back into March.

NM WDT

If you will be driving in New Mexico a lot in 2020, you need to register for their Weight Distance Tax (WDT). The WDT tax in New Mexico is calculated based on mileage. The deadline for license renewal is December 31.

Similar to IFTA, the NM WDT requires quarterly reporting in addition to yearly registration.

Oregon

Similar to New Mexico, Oregon charges taxes per-mile in addition to IFTA that must be reported either monthly or quarterly. The deadline for license renewal is December 31 with no grace period.

How to make keeping track easier in 2020

With TruckLogics, you can track expenses, records, maintenance, and much more from anywhere you are.

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Want to Start Hauling Interstate Loads? Here’s What You Need To Know

There are two types of trucking: intrastate and interstate. Intrastate refers to hauling loads only within one state. Interstate, refers to moving freight between multiple states.

In order to start hauling interstate, you’re going to need a lot more registration than before. Let’s cover everything you need to legally operate interstate trucks.

Interstate operation requirements

USDOT Number:

Issued by the FMCSA (Federal Motor Carrier Safety Administration), USDOT Numbers are required for vehicles that haul cargo or transport passengers interstate and that meet one or more of the following requirements:

1. Has a gross or combined weight of 10,001 lbs or more
2. Transports 8 or more passengers for compensation
3. Transports 15 or more passengers not for compensation
4. Transports hazardous materials.

The USDOT Number serves as your identification during inspections, compliance reviews and more.
*If you solely travel intrastate within one of the 33 states that require a USDOT Number or transport hazardous materials in any state, you will still be required to obtain a USDOT Number.

MC Number: 

The MC Number serves as your interstate authority, or your right to travel between states. In addition to your USDOT Number, you may be required to obtain one or more types of authority through the FMCSA based upon your business and the type of cargo you carry. The type of authority obtained will determine the type and level of insurance coverage needed.

BOC-3: 

The BOC-3 is a federal form that designates legal agents upon which process may be served in each state. BOC stands for “blanket of coverage,” and is often required before federal operating authorities can be granted within the United States.

A BOC-3 is typically filed after an MC# has been issued. The BOC-3 form is submitted to the FMCSA, and is used to designate process agents in each state where your business operates.

Process agents act as your representative for particular states and accept all legal documents or court papers that may be served to your business. The agent then forwards those documents to you and can advise you on how to proceed according to the laws in your state.

Process service agencies are third-party companies capable of granting BOC-3 filings. All process agencies must employ or lease the services of individuals or entities in each state and must be registered with the FMCSA in order to grant a BOC-3.

UCR: 

The Unified Carrier Registration Agreement (UCR) requires anyone operating interstate or international commercial vehicles that weigh at least 10,001 lbs to register annually and pay fees based on the number of vehicles used. 

Even if a business is not based in a participating state, interstate carriers are still required to register with the UCR and will be assigned a base jurisdiction in a nearby state.

IRP: 

The International Registration Plan (IRP) is required for commercial motor carriers operating in multiple jurisdictions across the contiguous United States or provinces of Canada. Vehicles that require IRP have a gross weight in excess of 26,000 lbs and/or have three or more axles. 

IRP fees are determined by the number of miles driven in each jurisdiction, but all fees are paid to the base jurisdiction only. This jurisdiction then apportions the funds accordingly, which are used to improve highways and safety programs.

IFTA: 

The International Fuel Tax Agreement (IFTA), like the IRP, applies to commercial motor carriers traveling in more than one jurisdiction (state or province). 

Fuel use must be accurately recorded and filed with one’s base jurisdiction four times a year. Taxes are then distributed to other jurisdictions according to the amount of fuel burned in each.

How to file IFTA

The quarterly IFTA deadline is January 31, 2020. Our sister product Express IFTA is the best way to file your IFTA taxes! 

Enter your mileage and fuel consumption and they do all the complicated calculations for you!

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