Intrastate VS. Interstate Authority: What's the Difference?

Truckers often ask about the differences between intrastate and interstate trucking. They may sound similar, but when it comes to regulations, there is a world of difference.

So we're here to break them all down for you!

Understanding these different requirements is important for properly maintaining your authority and avoiding excessive fees or penalties.

So first, what do they mean? Intrastate truckers travel within one particular state only. Interstate truckers cross state lines and travel between two or more states.

Sounds simple enough. But what if you’re transitioning from intrastate to interstate trucking? What will you need to do differently?

If your journey beyond the borders is one-time only, then a temporary trip and fuel permits may be issued in lieu of IRP and IFTA. However, even for temporary interstate travel, you will still need to change your existing DOT Number, if you have one, to an interstate number. (Exception: unless you are operating under someone else’s DOT and/or MC Number.)

But if this is a more permanent transition you’re making, then permits will prove to be an expensive hassle.

There are five keys to unlocking the boundless roads of interstate trucking!

USDOT Number

Issued by the FMCSA (Federal Motor Carrier Safety Administration), a USDOT Number is required for vehicles that travel interstate either hauling cargo or transporting passengers and that meet one or more of these requirements: 

1. A vehicle has a gross or combined weight of 10,001 lbs or more. 

2. Transports 8 or more passengers for compensation. 

3. Transports 15 or more passengers not for compensation. 

4. Transports hazardous materials. This number serves as your identification during inspections, compliance reviews, and more.

*If you solely travel intrastate, you will still be required to obtain a USDOT number if you transport hazardous materials or if you travel in one of the 33 states that require a DOT#.

MC Number

An MC Number serves as your interstate authority, or your right to travel between states. In addition to your DOT Number, you may be required to obtain one or more types of authority through the FMCSA based upon your business and the type of cargo you carry. 

The type of authority obtained will determine the type and level of insurance coverage needed.

UCR

The Unified Carrier Registration Agreement requires anyone operating a commercial vehicle interstate or internationally and that weighs at least 10,001 lbs to register annually and pay fees based on the number of vehicles used. 

Even if your business is not based in a participating state, interstate carriers are still required to register with UCR and will be assigned a base jurisdiction in a nearby state.

IRP

The International Registration Plan is required for commercial motor carriers operating in multiple jurisdictions across the contiguous United States or provinces of Canada. Vehicles that require IRP have a gross weight in excess of 26,000 lbs, and/or have three or more axles. 

IRP fees are determined by the number of miles driven in each jurisdiction, but all fees are paid to the base jurisdiction only. This jurisdiction apportions the funds accordingly, which are then used to improve highways and safety programs.

IFTA

The International Fuel Tax Agreement, like the IRP, applies to commercial motor carriers traveling in more than one jurisdiction (state or province). Fuel use must be accurately recorded and filed with one’s base IFTA jurisdiction four times a year. Taxes owed are then distributed to other jurisdictions according to the amount of fuel burned in each.

In addition to these five keys, some states require further state-based registration if you travel through them, such as New York, Kentucky, New Mexico, and Oregon.

File your 2020-21 Form 2290 with us today!

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Interstate vs Intrastate Operating Authority: What's the Difference?

It never fails; every year around this time (and all the time, really) we get question after question asking, "What's the difference between intrastate and interstate authority?" Well friend, that’s a great question, and also probably the reason you’re reading this. So what exactly is the difference between the two?

Well, interstate, just like the term used to describe our cross-country roadways, means “existing or carried on between state lines.” So as you can piece together based on the definition, it means being able to drive your truck and haul loads across state lines. While intrastate, with the root word “intra,” means within; so it refers only to mileage driven within a particular state. Simple enough, right?

But if you are going to be driving across the country, or at least in multiple states (as most truckers do) then you’ll need to make sure the following items are taken care of prior to crossing state lines in your rig.

Apply for a USDOT#

Your USDOT# is issued by the FMCSA, and is used for vehicles that travel interstate, either to haul cargo or to transport passengers. You must have one if:

• Your commercial vehicle weighs 10,001 pounds or more,
• Transports 8 passengers or more for compensation, or 15 or more without comp.,
• Transports Hazardous Materials, or 
• If you travel in a state that requires a DOT#. 

Please note: This process will be done using the URS system for new applicants, and previous applicants will register using the new system as well starting on September 30, 2016. If you have any questions about the new URS system, take a look at our blog covering the most common questions about URS registration.

Apply for an MC#

Your MC# is what actually serves as your interstate authority, which gives you the ability to legally travel and haul loads between states. So yeah, it’s pretty important. But not so fast—don’t think that once you’ve got this you’re in the clear! You’ll still need to obtain another type of authority from the FMCSA depending on what type of business you have. If you’re unsure what type is right for you, just give us a call!

Register for UCR

UCR is another necessity for truckers traveling interstate, as the agreement requires all commercial vehicles travelling interstate and weighing at least 10,001 pounds to register for UCR annually. You’ll also have to pay the required fees based on the total number of vehicles you need to register.

Register for IRP

This is for vehicles that travel across multiple jurisdictions in the United States or in Canada and that weigh at least 26,000 pounds and/or have three or more axles. The fees for this particular registration depend on the mileage driven in each jurisdiction, and those fees are paid to the base jurisdiction where you are registered. It is then your base jurisdiction’s responsibility to apportion the funds to the correct jurisdictions based on your mileage.

Apply for an IFTA License and Decals

If you operate in multiple jurisdictions, you will have to apply for your IFTA license and decals with your base jurisdiction. Your fuel use and mileage traveled in each participating jurisdiction must be recorded, and then that information must be filed with your base jurisdiction.

Sound a little confusing? Well, we’re not going to lie, it most certainly is. But luckily for you, we can help you take care of every item on this list, and IFTA services are our specialty! So if you need someone to take the IFTA-filing burden off your plate this quarter, just give us a call and we’ll show you just how easy it really is!

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BOC-3: Everything You Need to Know

If you’re a trucker and you plan to operate in interstate commerce, you will be required to file a BOC-3. If you’re asking yourself what in the world a BOC-3 is, don’t fret. Stay tuned, and we’ll tell you everything you need to know about the BOC-3, and how you can get it filed today.

What is a BOC-3?

A BOC-3 is a federal form that designates legal agents upon which process may be served. It stands for “blanket of coverage,” and is often required before federal operating authorities can be granted within the United States.

A BOC-3 is typically filed after an MC# has been issued in order to obtain interstate operating authority. The BOC-3 form is submitted to the FMCSA, and is used to designate process agents in each state where your business operates.

Process service agencies are third-party companies capable of granting BOC-3 filings. All process agencies must employ or lease the services of individuals or entities in each state, and must be registered with the FMCSA in order to grant a BOC-3. Each process agent acts as your representative for that state, and accepts all legal documents or court papers that may be served to your business. The agent then forwards those documents to you, and can advise you on how to proceed according to the laws in your state.

How to File Your BOC-3:

To file your BOC-3, you can file it yourself or have a process agent file on your behalf with the FMCSA. The completed form must include all states for which agency designations are required. If you are having your form done by a process agent, that agent must be designated for each state in which the carrier, broker, or freight forwarder operates.

Once the form is finished, the original signed copy must be filed with the FMCSA, and a copy should be filed with each state where the operation is conducted. One copy must also be kept by the carrier, broker, or freight forwarder at its principal place of business. If for any reason you need to change your designation, you will need to file a new form BOC-3 with the FMCSA. When this is done, copies of the new form will only need to be sent to states affected by the change or new filing.

How We Can Help:

Filing your BOC-3 can be a little tricky, and you’re probably wondering, how am I supposed to find a processing agent? Well, we’ve got some good news for you; we are BOC-3 certified! Not only can we obtain your MC# for you, but we can take care of the BOC-3 at the same time. Or, if you already have your MC#, we can complete your BOC-3 form in less than five minutes! Don’t believe us? Well then give us a call at 803.386.0320, and start your stopwatch! If you have any questions about our services, you can call us or send us an email at support@tsnamerica.com.

We will also be hosting a webinar this week on how to file Form 2290 with us over the phone. To register for the webinar, click here and enter in your first and last name, along with your email address. The webinar will be taking place on Thursday July 23, from 4:00 p.m. to 5:00 p.m. ET.

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RigMinders: A New Deadline ReMinder App for Transportation Professionals

When it comes to helping our clients, we stop at nothing!

We founded TSNAmerica to make a valuable contribution to those in the trucking industry. Which is exactly why we’ve been hard at work developing a brand new app!

This app is unlike any other, and we’re extremely excited to unveil it.

It’s called RigMinders.

RigMinders is the only customizable reminder app tailored to transportation professionals. It comes preloaded with every industry filing deadline you can think of, plus a short description of what each deadline is.

We’re talking IFTA (quarterly filings & license renewals), IRP, UCR, HVUT, State Use Taxes– you name it, there’s a reminder for it. AND you can also add custom personal reminders too.

Whether you need to remember vehicle maintenance, an invoice due date, or a job, RigMinders will help you complete all tasks on time and with style!

All you need is a WiFi-enabled device. Smartphone, tablet, laptop, desktop– wherever you are, RigMinders will follow.

Try it out now on your Android or iOS device. It’s free afterall!

Simply enter your name and email address, choose a password, and you’re ready to start receiving personal and industry reminders on any device, wherever you are!

Customizing Your RigMinders

1. Quarterly Truck Deadlines 

First select any quarterly trucking deadlines that apply to your operation.

From IFTA, to IRP, to New Mexico Weight-Distance, all of the major deadlines are already there.

Simply swipe the button “on” to be reminded of each. And if you can’t remember what a certain filing is for, simply tap it to see a short description.

Then press the “Other Truck Deadlines” tab at the top to navigate to the next set of deadlines.

2. Other Deadlines

Here you’ll find an array of annual and biennial filing deadlines.

Whether you have trouble remembering your Form 2290, HazMat license renewal, or your USDOT biennial update, there’s a reminder here for you.

Once you’ve selected from all of the preloaded deadlines in RigMinders, it’s time to add custom reminders!

3. Add Personal Reminders

By selecting the yellow +Add Reminder button on the top right of the screen, a pop-up will open where you can add details for a personal, custom reminder.

Have trouble remembering your next scheduled maintenance? Add it to RigMinders! Are you a habitual late bill payer? Add your bill due dates!

If it’s an important, time-sensitive task, add it to your RigMinders to ensure you’ll get the job done.

4. Reminder Preferences

RigMinders not only allows you to customize your reminders, but also the reminder type and frequency.

At the bottom of your screen, you’ll see a black box prompting you to change your reminder preferences. Click there to be taken to this screen.

Here you can choose whether you’d like to be reminded of your deadlines the week before, day before, or day of the due date (or all 3). You can also choose how you’d like to be reminded, either by email or push notification. Press save, and you’re finished!

5. Editing Your RigMinders

After saving your preferences, you’ll be shown a summary screen with all of your deadline selections and preferences.

If something is missing or you’d like to make a change, simply press the pencil icon to be taken to that section where you can change your selections.

Remembering your important personal and industry deadlines has never been this easy!

No other app comes preloaded with reminders just for transportation professionals. And RigMinders is far more reliable than tying a string around your finger or using a sticky note.

And best of all, it’s free because it’s our gift to the Trucking Nation! If you have any questions about RigMinders, or need help filing for any of these deadlines, just give us a call at 803.386.0320 or email us at support@tsnamerica.com.

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BOC-3 Filings: What You Need to Know Before You File Yourself

UCR, IFTA, IRP, MC#, DOT#–the list goes on and on!

Obtaining your operating authority requires filing all of the above and more, making this task a time-consuming nightmare for new transportation companies.

But nothing is more arduous than filing your own BOC-3.

The BOC-3, or blanket of coverage, is also required to obtain your interstate operating authority, and it is typically filed immediately after your MC# is issued.

Submitted to the FMCSA, the BOC-3 filing is used to designate process agents in each state your business operates in or through.

Each process agent serves as your legal representative in that state and accepts all legal documents or court papers that may be served to your business. The agent, in turn, sends those documents to you, and if the agent is a lawyer, they may advise you on how to proceed appropriately and according to laws in that state.

Ways to File your BOC-3

Here’s where it gets tricky! Should you decide to file the BOC-3 on your own, you must obtain the contact information and consent for an agent in each state you operate in. Moreover, the agent cannot be just anyone. For example, the agent must reside in the state for which s/he is designated. It’s also best that the agent be a lawyer for the reason stated above. For more information on who can serve as an agent, check the FMCSA regulation 49 CFR 366.

Alternatively, you can have a processing agent file your BOC-3 for you. But be cautious when choosing your processing service. The agent must be registered with the FMCSA as a BOC-3 blanket agent. This means they have already leased the services of an agent in all states, which is itself a difficult task that many agents have not completed. Moreover, many processing services will take 3-7 days to complete your BOC-3, which means your MC# will not be activated and you cannot operate.

Change Happens

• Changes in designation can only be made by filing a new BOC-3 with the FMCSA. If you have an existing BOC-3, but would like to alter one of your designations.
• If any of your contact information changes, even slightly, you are legally obligated to notify your blanket agent. This is to ensure that any legal documents served to your business can be promptly delivered. Just give us a quick phone call if you need to update your contact info, and we’ll get you squared away immediately. 

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USDOT & MC Numbers: Details on Biennial Updates & Maintaining Your Operating Authority

We’ve been getting quite a few questions here at TSNAmerica, questions regarding DOT & MC

numbers.

Do you need one– the other– or both? And what are they used for?

Well today, we’ll make some sense of the FMCSA’s requirements for DOT & MC numbers, and we’ll cover the part that people most often forget: required biennial updates.

USDOT #

• The USDOT Number serves as your vehicle’s identification during inspections, compliance reviews, and more.
• The FMCSA (Federal Motor Carrier Safety Administration) requires most interstate vehicles that haul cargo or passengers to obtain a DOT#.
• Are you required to have a DOT#? Here are the specific requirements for interstate vehicles: 1. Your vehicle has a gross or combined weight of 10,001 lbs or more. 2. Your vehicle transports 8 or more passengers for compensation. 3. Your vehicle transports 15 or more passengers not for compensation. 4. You transport hazardous materials.
• If you travel intrastate only, you will still be required to obtain a DOT# if you transport hazardous materials or if you are based in one of the 33 states that requires DOT#’s for all commercial carriers. Here’s a list of the states that currently require DOT#’s:
  
  
  Alabama, Alaska, Arizona, Colorado, Connecticut, Florida, Georgia, Indiana, Iowa, Kansas, Kentucky, Maine, Maryland, Michigan, Minnesota, Missouri, Montana, New Jersey, New York, Nebraska, North Carolina, Ohio, Oklahoma, Oregon, Pennsylvania, South Carolina, Tennessee, Texas, Utah, Washington, West Virginia, Wisconsin, Wyoming
• When you first obtain your DOT#, you will be issued a PIN. Keep this information safe as you will need it to update your information with the FMCSA.
• If you lose your PIN, TSNAmerica can retrieve it for you. The fastest way for us to retrieve it is via the email you have on file with the FMCSA. Postal mail retrieval will take 7-10 business days, so it’s important to provide the FMCSA with an email address you will have long-term access to for situations like these. Either way, we can get the job done and get you back on track.

Biennial Updates

• All DOT#’s must be updated with the FMCSA biennially (every 2 years) in order to remain active. 
• Even if your business or vehicle information has not changed, you are still required to update.
• If you fail to update your DOT# information, the FMCSA may deactivate your DOT# or may even levy steep penalties against you. 
• The deadline for you to update is determined by the last digit in your DOT#. Each digit corresponds to the month in which you should update. For example, DOT#’s ending in 9 must be updated in September every other year. 
• For information about when your update is due, or for help filing your update, just call TSNAmerica!

MC #

• Now for the tricky part! So you have a DOT#...but do you also need an MC#?
• The MC#, also issued through the FMCSA, grants you your interstate operating authority. The type of authority you must obtain is determined by your business operations and the kind of cargo you carry. Some businesses may need more than one. In this case, the MC# is the type of authority required for for-hire carriers. 
• TSNAmerica can help you determine which kinds of authority you need to obtain in addition to your DOT#. 
• Private carriers are not required to obtain an MC#.

But Wait, There's More...

• To be issued an MC#, you will need to have a BOC-3 processing agent on file with the FMCSA. The BOC-3 agent is the designated person or office that will receive legal documents on your behalf in each state.
• Now there’s good news, and there’s bad news. The bad news is this: if you choose to do complete the BOC-3 on your own, you will need to seek out a processing agent for every single state you operate in. That’s a lot of work! Here’s the good news: you don’t have to do it!
• TSNAmerica is an FMCSA-registered Blanket Agent, meaning we already have the contacts in every state that you need. We can file your BOC-3 for you, same day! No waiting, no third party involvement. Just immediate results. 
• Just one last thing! Once you receive your MC#, it will not be active until you provide the FMCSA with your insurance information. To activate your MC#, have your insurance company E-file for the correct amount of coverage that is required for your operation. Then you’re ready to roll!

Knowledge is the first step. As a business owner, it’s important to understand the requirements specific to your business.

Truck Services of North America is the second step. We don’t only know the requirements, we also know how to meet them in a timely fashion.

That’s why we have service packages to cover all of the above and more! No matter what your business needs, we can file it for you fast. From obtaining your operating authority, to BOC-3, and even quarterly IFTA filings or HVUT, Truck Services of North America can handle it for you and give you peace of mind that it was done right the first time.

Head over to tsnamerica.com and view our time-saving services. Then send us a Service Request form, call us at 803.386.0320, or email us at support@tsnamerica.com. One of our happy helpers at our headquarters in Rock Hill, SC, is ready to help make your life easier!

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Halloween Deadline Reminders: IFTA, NY HUT & More

NY HUT, KYU, and IFTA, Oh my! We don’t mean to give you a fright…

This is just a friendly reminder from the witches and warlocks of TSNAmerica, giving you a much-deserved treat instead of a trick.

All of these quarterly filings coming due on Halloween is enough to make any trucker howl with fright!

So we thought we’d take the dead out of deadline by quickly recapping what’s due this Friday, Oct. 31st and who needs to file.

IFTA

• Oct. 31st is the due date for 3rd quarter IFTA filings. 
• Commercial carriers are required to register with the International Fuel Tax Agreement if the vehicle travels interstate in the US & Canada AND if the vehicle weighs over 26,000 pounds or has three or more axles. 
• IFTA registrants must keep thorough records (including original receipts) of all fuel purchases, fuel use per jurisdiction, and mileage traveled in each jurisdiction. Keep all original documents for at least three years after filing. 
• To avoid an IFTA audit, be sure to avoid these common errors when preparing your return! Gaps in mileage, skewed MPG–all are red flags for IFTA auditors.
• TSNAmerica can help you prepare your IFTA return! Call us at 803.386.0320. for details. 

*Note: IFTA does not cover road taxes, weight-mile taxes, or any other state-specific requirements. If you are based in or travel through one of the states listed below, you may be required to register and submit quarterly returns for that tax.

NY HUT

• The New York Highway Use Tax applies to vehicles with a gross weight exceeding 18,000 pounds travelling on NY public highways.
• Trucks with an unloaded weight over 8,000 lbs. and unloaded trailers weighing over 4,000 lbs. are also required to file the quarterly NY HUT. 
• The tax is filed quarterly and based on the gross weight of the vehicle AND the number of miles traveled on NY highways. Miles traveled on certain toll-paid portions of the NY State Thruway will not be taxed.
• A trip permit may be used in place of NY HUT registration, but no more than 10 trip permits can be used in a year.

New Mexico Weight-Distance

• Like the NY HUT, the New Mexico weight-distance tax is based on the weight of the vehicle and the number of miles traveled on New Mexico roads. 
• Heavy vehicles exceeding a 26,000 lb. gross weight are required to register and file a quarterly return. The tax rate is graduated, increasing with the weight of the vehicle.
• A new permit must be obtained each year and displayed on the vehicle. 
• Unlike IFTA, this New Mexico tax applies to both interstate and intrastate commercial vehicles. 

KYU

• The Kentucky Highway Use Tax is required for interstate vehicles with a combined licensed weight of 60,000 lbs. and above. Before filing the quarterly tax, you must obtain a KYU license number. 
• Licensed agricultural vehicles and buses are excluded from this tax.
• The tax is based on the number of miles traveled on Kentucky roads.
• Intrastate only vehicles have separate requirements under the Kentucky Intrastate License Tax. This is a fuel tax levied on vehicles exceeding 26,000 lbs or having three or more axles.

In addition to these four deadlines, don’t forget the 4th quarter International Fuel Tax Agreement and Unified Carrier Registration renewal due dates coming up December 31st.

But don’t let taxes or registrations ruin your holiday season! By calling Truck Services of North America, you’re not only ensuring that it’s filed correctly, you’re freeing up more time to spend with friends and family. And you can’t put a price on that.

Give us a call today at 803.386.0320. or email us at support@tsnamerica.com for assistance with your paperwork. And have a very candy-filled Halloween!

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UCR Renewal Period Open for 2015

Has the paperwork been piling up lately? With the season of registration renewals upon us, it’s bound to happen! But while you’re diligently working on IRP renewals and compiling your 3rd quarter IFTA returns, don’t forget to file your annual UCR renewal!

Luckily, Truck Services of North America is equipped to handle all of the above, and then some! We can calculate your fuel tax and prepare your IFTA filing faster than you can say International Fuel Tax Agreement. Simply send us your trip logs, but don’t wait until the last minute! We file on a first come, first served basis. We can quickly file your IRP renewals too. You name it, we can take care of it and take the paperwork out of your way!

But IFTA isn’t the subject of discussion today. We’re here to give you the low-down on UCR procedures–just in time for the renewal deadline!

Under the Hood of UCR

The Unified Carrier Registration Agreement is a federally-mandated, state-administered annual registration for commercial vehicles weighing at least 10,001 pounds. The registration fees, which help fund motor safety programs, are based on the number of vehicles used or leased (for a period longer than 30 days) by the company and typically only apply to vehicles that operate interstate or internationally.

Interstate-only carriers or USDOT registrants under the PRISM program are not required to register with UCR. However, some states, like Georgia for instance, have instituted a UCR program for intrastate carriers. Be sure to check the UCR regulations in your state as these can change year to year.

Currently 41 states participate in UCR, but even if you’re not based in a participating state, you must still register annually by selecting a base state nearby.

Where’s My Base?

Your base state collects the UCR fees on behalf of all participating states. This simplifies the registration process by replacing SSRS, the Single State Registration System. When selecting your base, you should choose the state your business is headquartered in, unless that state does not participate in UCR. If that is the case, choose a participating state that your business has an office or operating facility in. Finally, if neither of those options work, then choose the nearest UCR state to your business headquarters.

Change of Base?

If you need to change your base state, you’re in luck! Base changes can only be made once a year during the renewal period. If your business has moved to another state, or if your state has elected to change its UCR status (changing from participants to non-participants or vice versa), then you will need to change your base state when you renew. You are also required to give advance notice of the change to your current base state.

How Do I Renew?

Now for the tricky part! The UCR renewal period is open from now until December 31st. The renewal form from your base, along with your state’s fee, must be submitted before that date for you to remain compliant.

After filing, you’ll receive written documentation from your state to keep for road checks and proof of compliance. You do not need to display these credentials on your vehicles; in fact, it’s illegal for any state to require it.

UCR Audits

Audits happen. Under the UCRA, states are required to perform audits, both randomly and deliberately in certain circumstances. If you register fewer vehicles this year than last year, and this deduction places you in a lower payment bracket, you will be audited. All states are required to audit businesses that move into lower payment brackets to ensure that the vehicles were actually lost, sold, etc, and that there is no fraudulent activity.

It’s also crucial that you keep all documents related to your UCR registration for at least three years thereafter. You will be required to present this documentation and make it available in your base state if you are selected for audit.



Waiting until the last minute is never a good idea, so if you’re too swamped to sort out your UCR renewal, give us a call. Ring us at 803.386.0320 or email us at support@TSNAmerica.com. You can also submit a Service Request Form or view our services at tsnamerica.com. We’re proudly based in Rock Hill, SC, and offer superior customer support.

Let TSNAmerica handle UCR, IRP, IFTA and any other long acronyms that are sucking up your time! That’s not why you’re in this business, so don’t let them dominate your time. Plus it’s always nice to have one less thing to worry about, especially when your business’s success depends on it!

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Pennsylvania Intrastate vs. Interstate Fuel Tax: Demystifying PA’s MCRT & IFTA

Today, we’re taking a closer look at Fuel Tax regulations in the great Keystone State. While Pennsylvania does participate in the International Fuel Tax agreement, it also has a separate fuel tax known as the MCRT.

Do you know which registration is required for your business?

TSNAmerica knows! Let’s dig in and demystify the confusing jargon and regulations.

The Pennsylvania Motor Carriers Road Tax (MCRT) is an annual fuel tax imposed on PA intrastate carriers not participating in IFTA. The tax also applies to out-of-state carriers travelling through PA who are based in non-IFTA jurisdictions.

If you are a current IFTA license holder, then the PA MCRT does not apply to you.

MCRT levies a tax per gallon times the amount of fuel used on Pennsylvania highways; however, credits are awarded for fuel purchased in PA which tax has already been paid on.

MCRT Registrants- What do you need to do?

• 1. Renew your MCRT account annually by purchasing the credentials. The renewal will be mailed to you each year in September and is due by December 31st.
  
  Our clients at TSNAmerica should have received the renewal form from us in the mail already! If you need a form, or haven’t received yours yet, give us a call!
• 2. Display your MCRT credentials. Each year, you’ll receive 2 decals to be displayed in each taxable vehicle. A card must be placed in both the driver’s and passenger’s cab windows.
• 3. Maintain accurate records. All mileage and fuel purchases should be regularly recorded in Trip Sheets and kept for at least 4 years along with all original receipts.
  
  These reports should detail all of the equipment used, the mileage per vehicle, and the fuel purchases per vehicle. Records must be submitted annually with your MCRT renewal application. Unlike IFTA, quarterly reports are not required for the Pennsylvania MCRT.

Temporary Permits are a legal alternative to Pennsylvania MCRT registration. However, the fee for a 5-day decal is steep. These permits should only be purchased as a last resort or for a one-time occurrence. TSNAmerica can obtain these permits for you fast! If you’re pressed for time, we know how to keep your business trucking without any delays.

Whether you’re strictly PA intrastate or an interstate carrier based in the Keystone State, Truck Services of North America has the know-how to get your business registered quickly and correctly.

We can file your MCRT yearly renewal or prepare your 3rd quarter IFTA filing for you! We handle all of the paperwork & calculations, completing your return based on the trip sheets you provide. And we file it directly with your base jurisdiction!

View our premier service packages, send us a Service Request Form, or call us at 803.386.0320. We’re always happy to answer questions and help a trucker in need!

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IRP Renewal Season Starts Now

Fall isn’t the only new season to come knockin’ on your cab door.

October is nearly here, which can only mean two things for truckers: It’s not only getting close to 3rd quarter IFTA filings (due on Halloween!), but it’s also the beginning of IRP Renewal Season!

The International Registration Plan is an agreement among all 50 states and 10 Canadian provinces for the fair distribution of registration fees to each jurisdiction based on a carrier’s distance traveled in each.

 

If you think that sounds confusing, that’s just the start! While IRP certainly makes registration fees less complicated, it’s still difficult to keep up with your base jurisdiction’s particular requirements, like the renewal due date, proper display of registration credentials, etc.

That’s where TSNAmerica comes in. As a premier processing service, we know the requirements for each jurisdiction and can ensure everything is filed correctly and on-time.

And today, we’re going to help you sort a few things out. For those completely new to IRP, we’ll give a brief overview of the plan. And for you seasoned IRP vets out there (or just first-time renewers), we’ll see which jurisdictions have renewal due dates coming up, and what you need to do about it.

Who is IRP for?

IRP is for commercial motor carriers operating in multiple jurisdictions across the US and Canada. In other words, it’s for those who travel interstate (not just intrastate) with a vehicle weighing over 26,000 lbs. and/or having three or more axles.

How does it benefit you?

IRP simplifies registration and distribution of fees. Rather than calculating the amount due to each jurisdiction you travel through, and sending the amount to each, with IRP, you only pay your base jurisdiction. Your base then calculates the amount due to each jurisdiction using your mileage reported, and it distributes the funds accordingly.

IRP also streamlines registration credentials. Rather than having several cab cards, license plates, and stickers for each jurisdiction, your base will issue one registration credential to display according to the rules in that state/province.

Finally, the fees from IRP registration contribute toward highway infrastructure and safety programs.

What are your responsibilities?

While the application and renewal processes vary by jurisdiction, there are a few basics expected of all IRP participants.

• Choose your base jurisdiction. 
  
  -Typically, this is the state in which your business headquarters is located.
  -You must provide documented proof to support your right to base in each state. Requirements will vary.

• Apply for IRP registration with your base.
  
  -This will not only require proof of your right to base there, but also a completed application with the appropriate fee.
  -Proof of current year’s HVUT paid with a stamped Schedule 1 for vehicles weighing 55,000 lbs. or more.
  -Additional documentation, such as IFTA registration, vehicle title, proof of insurance, proof of proper records keeping etc., may be required by your base. Check the requirements of your particular state.

• Properly display registration credentials upon receipt.
  
  -Again, this will vary by jurisdiction.

• Maintain thorough distance records by jurisdiction.
  
  -Records of mileage traveled in each jurisdiction are vital to ensure proper distribution of fees. These records must also be readily available in your base state for audit and must be kept for at least 3 years after the close of the registration period.

Now, for those already registered with IRP, which jurisdictions have a renewal deadline coming up? Montana and Utah have staggered renewal deadlines. Check your cab card for the expiry date.

Montana IRP Renewal Due: 09/30/14 for those with September expiry.

Utah IRP Renewal Due: 09/30/14 for those with September expiry.

Kansas IRP Renewal Due: 12/31/14

Nebraska IRP Renewal Due: 12/31/14

Oregon IRP Renewal Due: 12/31/14

Wyoming IRP Renewal Due: 12/31/14

While we covered quite a bit of ground here, there’s much more to learn about IRP regulations in your particular base.

TSNAmerica can assist you with acquiring your IRP registration or renewal. In fact, if you're one of our current clients, you should have received the renewal instructions via mail already! 

And if you're just starting out, we can arrange everything you need to obtain your interstate authority. We even have authority packages to get your new business up and running fast!

Don’t risk hefty fines. Ask the experts and get the job done right the first time. Call TSNAmerica 803.386.0320. or email at support@tsnamerica.com.

Have a happy & healthy Fall season!

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BOC-3: What Is It & How Do I Get It?

“You’ve been served!”

Words no one ever wants to hear, but unfortunately, litigation is a part of life.

That’s exactly why the FMCSA (Federal Motor Carrier Safety Administration) requires all interstate carriers to file a BOC-3. The BOC-3 must be filed with the FMCSA only once, but it is required to initially obtain your interstate authority. In other words–no BOC-3, no MC#.

So what is it? The purpose of the BOC-3 is to designate process agents (BOC-3 agents) in any of the 50 states that your transportation company conducts business in. The BOC-3 agents accept legal documents on your behalf and ensure speedy delivery to you, allowing you plenty of time to respond. If your BOC-3 agents are transportation lawyers, which is preferable, they will advise you on how to proceed based on the laws in that state.

 

If you’re new to interstate trucking, you’re likely wondering how you file for the BOC-3. The answer is…with us! The BOC-3 can only be E-filed through the FMCSA, and only BOC-3 certified processing agents are allowed to file. TSNAmerica E-files directly with the FMCSA, no third party involvement!

Luckily, you’ve come to the right place. Some processing services take forever and will love you & leave you. But that’s not how we do business at Truck Services of North America.

We’ll get your BOC-3, as well as everything else you need to establish your authority, quickly and affordably. Whether it’s an MC#, UCR, or IRP, we’ll expertly hack & slash away the paperwork, leaving you time for what matters. Then we’ll stay with you, keeping you up-to-date on the latest industry news, and assisting with whatever challenges may arise.

Visit TSNAmerica.com to see how we can cut down on pesky paperwork. Then send us a Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320. It’s good to have friends in high places, and it’s even better to have friends that make legal matters less stressful. Let’s be friends...

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State of the Week: Part 2- Georgia Interstate Trucking

Georgia’s so nice, we blogged about it twice!

That’s right, folks. It’s time for Part 2 of our State of the Week feature on Georgia. Last time, we covered the three essentials for Georgia intrastate truckers. But today, we’re knockin’ over fences, crossing state lines, and exploring the wide-world of interstate trucking!

If you’re based in GA, what will you need to establish your interstate authority? Well, you’ll still need the basics, like your MC #, US DOT #, and annual Heavy Vehicle Use Tax.

But the answer to this question also depends on how often you plan to roam out-of-state. If your interstate travels are few and far between, then TSNAmerica can help you obtain temporary trip & fuel permits.

• Temporary Georgia Trip permits are a replacement in lieu of registering for IRP. Georgia Temporary Trip Permits are valid for 72 hours only. Temporary Georgia Fuel permits replace IFTA participation and are valid for 10 days. Both Georgia Trip and Fuel permits are required for any interstate travel for vehicles weighing over 26,000 lbs or with 3 or more axles, regardless of weight, even if it is only for a moment. 

If you need to travel out-of-state more than 2 or 3 times a year, then the most affordable option is to make everything official and get registered with Georgia IRP, IFTA, and UCR.

• 1. IRP: For interstate carriers, the International Registration Plan allows commercial vehicles to have just one registration plate and one cab card that grant authority to travel between jurisdictions in the U.S. and Canadian provinces. IRP is required for commercial vehicles that weigh over 26,000 lbs and/or have three or more axles. After completing your IRP registration and receiving your Georgia apportioned plate, you’ll pay quarterly fees to your base jurisdiction. The fees are based on the number of miles driven in each state, but you will only pay the state of Georgia, which then distributes the funds accordingly.
  
  The Georgia apportioned plates must be renewed yearly, but there are different renewal periods determined by the date the plate was first issued. WIth so many deadlines to remember, why not let TSNAmerica take care of your Georgia IRP renewal? IRP regulations are one of our specialties. We also process Georgia IRP supplements, can file to increase your IRP weight, and can add IRP jurisdictions, all in record time!
  
  And if you only need to make a one-time trip across state lines, TSNAmerica can obtain a Georgia temporary IRP permit in lieu of registering for IRP.
• 2. IFTA: The International Fuel Tax Agreement was implemented to simplify the collection and distribution of diesel fuel tax. Vehicles that travel interstate and that weight over 26,000 lbs and/or have 3 or more axles must register with IFTA in addition to IRP. Once registered, you will need to file an IFTA quarterly return with the state of Georgia, wherein you report the number of miles driven in each jurisdiction and pay fuel tax accordingly. Accurate fuel and mileage records must be maintained for both IFTA and IRP reports.
  
  Typing up trip sheets and calculating fuel tax can be a time-consuming nightmare! And unfortunately, mistakes are all too easy to make and can sometimes lead to an IFTA audit. TSNAmerica offers affordable Quarterly IFTA Filing Services. All you need is to provide us with your trip logs. We take care of all the calculations, check for errors, and file your return directly with the state department. No reason to break a sweat over your IFTA fuel tax report!
  
  But remember, if you’re only traveling out-of-state once, TSNAmerica can obtain a Georgia temporary IFTA permit instead of registering for IFTA.
• 3. UCR: The Unified Carrier Registration Agreement applies to all commercial vehicles weighing at least 10,001 lbs. or more that travel interstate. To maintain your Georgia UCR registration, you must first register your company with the Georgia Dept. of Revenue, then file a yearly application and pay an annual fee based upon the number of vehicles used.
  
  UCR can be confusing since even those operating as brokers, freight forwarders or leasing companies must still register for their Georgia UCR. But don’t take a gamble with your interstate authority. TSNAmerica removes the guesswork from registrations and renewals. Let us establish your Georgia UCR or renew it for your business each year. 

Whether you’re a part-time interstate traveler or a full-time nomad, TSNAmerica will provide speedy services tailored to your business’s needs. We have our finger on the pulse of the industry, so you never have to worry about changes in rules or fret over renewal deadlines. We’re always current and looking out for our clients, ensuring they have everything they need without lifting a finger. 

Call us today at 803.386.0320 and speak with a real, happy person in sunny Rock Hill, SC! You’ll never get trapped navigating an automated system. You can also shoot us an email at support@TSNAmerica.com, preview our services at TSNAmerica.com or send us a Service Request Form.

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Obtain Your Operating Authority

Getting your own operating authority gives you the freedom and ability to run your own operation. In addition to getting your authority, you will be required to register your vehicle and set up the necessary tax accounts, in order to run legally.

At Truck Services of North America, we have packages to assist you and can customize a package to meet your individual needs.  We offer many services, and here a few:

FMCSA Interstate Operating Authority

Also referred to as an "MC","FF" or "MX" number, depending on the type of authority that is granted. Generally, 'for-hire' carriers engaging in interstate are required to have Interstate Authority Federal Motor Carrier Safety Administration (FMCSA). TSNA has the expertise to get you your federal authority - quickly and accurately.

Intrastate Authority

Intrastate trucking authority is the right granted by a state to commence for hire trucking operations within the borders of that specific state. A company that is only engaged in intrastate activities does not need to register with IRP or IFTA.

USDOT Number

Companies that operate commercial vehicles transporting passengers or hauling cargo in interstate commerce must be registered with the FMCSA and must have a USDOT Number. The USDOT Number is a unique identifier used to monitor your company’s safety and compliance during inspections and audits. FMCSA regulations require that all companies and individuals transporting passengers or cargo across state lines using commercial vehicles with a total gross or combined weight of 10,000 lbs or more must register with the FMCSA and obtain a USDOT number. Many states now require ALL commercial vehicle registrants to obtain a USDOT number, including intrastate carriers.

Companies required to obtain a USDOT number must re-file appropriate documentation biennially or in the event the company needs to update information with the FMCSA.

Unified Carrier Registration (UCR)

The Unified Carrier Registration (UCR) Program is a federally-mandated, annual state-administered registration program. In 2007, Congress replaced the Single State Registration System (SSRS) with the Unified Carrier Registration (UCR) program. The UCR agreement requires all interstate carriers, freight forwarders, leasing companies and brokers based in the United States, Canada, and Mexico to register and submit an annual filing. Those registered under the UCR agreement are also subject to annual fees based on the total number of commercial vehicles operated by the company.

BOC-3 (Process Agents)

Federal regulations require all motor carriers, brokers and freight forwarders to have a current BOC-3 form on file with the FMCSA. The BOC-3 is used to designate process agents (also known as BOC-3 agents) in every state in which the business operates. The process agent serves as a representative for your business in the event that legal documents or court papers must be served.

As a premier process service agency, Truck Services of North America provides the services and tools to help start your business and keep it compliant. Let TSNAmerica navigate your business through the maze of paperwork! Check out all our services at TSNAmerica.com. Don’t see what you are looking for?  No problem, simply fill out the Service Request Form and note the service you require in the message section and we will contact you for details.  Of course you can always email us at support@TSNAmerica.com or call 803.386.0320. TSNAmerica takes the paperwork out of your way!

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Only Days Left To File Your 2014 UCR Renewal!

2014 Unified Carrier Registration deadline is December 31, 2013, only days away! Nationwide enforcement for the 2014 UCR begins January 1, 2014.

You are required to maintain 3 years proof of UCR registration, so you will want to make sure you are registered for the last 3 years.

2012 & 2013 UCR are PAST DUE!

States are implementing UCR audit procedures that in some states can be in excess of $1000 for your first offense.  

As a premier processing agency, Truck Services of North America can obtain or renew your UCR for you. Call us today to file your UCR! TSNA takes the paperwork out of your way. Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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How To Obtain Broker Authority

A company that arranges for the truck transportation of cargo belonging to others, utilizing for-hire carriers to provide the actual truck transportation, but does not assume responsibility for the cargo and does not take possession of the cargo is considered a broker and is required to obtain Broker Authority.

Brokers must register with FMCSA by filing a Form OP-1, Application for Motor Property Carrier and Broker Authority.  The broker must also file a bond or trust fund agreement in the amount of $75,000 and a BOC-3 Form, Designation of Process Agent.

The processing time takes approximately 4-6 weeks, depending on how quickly the BOC-3 Form & surety bond/trust fund are filed with the FMCSA.

As a premier processing agency, Truck Services of North America can obtain your Broker Authority for you. TSNA takes the paperwork out of your way. Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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