Reefer Fuel And IFTA?

Reefer fuel is NOT included when filing IFTA when that fuel used to power the refrigeration unit of the trailer. The reefer fuel must always be purchased on a separate fuel receipt.

Never pump reefer fuel on the same fuel receipt when fueling your power unit. This will lower your mpg and cost you more IFTA fuel tax. Also, when the auditor discovers you combined reefer fuel into your power unit fuel, you will be assessed penalties and interest on your IFTA audit.

You are entitled to a federal tax paid refund on each gallon of reefer fuel. You will need the total number of gallons of reefer fuel purchased during the tax year to complete the refund form. The IRS will send you a check for the federal tax paid on each gallon of fuel. If you failed to file for this refund, you can file back for the past 3 years to claim your refund.

You will want to check with your base jurisdiction to see how they handle reefer fuel.  In Maryland, for example, if you only have one tank that propels your vehicle and runs the refrigeration unit, then all fuel is included in IFTA.  If you have 2 separate tanks, you need to fuel separately and make sure reefer is marked on the receipt.  Do not include the reefer fuel on IFTA and you will able to get a refund by filing a claim.

Have questions, contact Truck Services of North America and we will help you find the answers you need.  TSNA takes the paperwork out of your way! For more details contact us at TSNAmerica.com or call 803.386.0320.

Read More »

What Information Is Required on IFTA Fuel Records?

Complete fuel records of all motor fuel purchased, received, and used in the conduct of its business must be maintained. Separate totals must be compiled for each motor fuel type and retail fuel purchases and bulk fuel purchases are to be accounted for separately.

The fuel records shall contain, but not be limited to:

• The date of each receipt of fuel;
• The number of gallons or liters received; 
• The type of fuel; and
• The vehicle or equipment into which the fuel was placed.

Retail purchases must be supported by a receipt or invoice, credit card receipt,

automated vendor generated invoice or transaction listing, or microfilm/microfiche of the receipt or invoice. Receipts that have been altered or indicate erasures are not accepted for tax-paid credits unless the licensee can demonstrate the receipt is

valid. An acceptable receipt or invoice must include, but shall not be limited to, the following:

• Date of purchase; 
• Seller's name and address; 
• Number of gallons or liters purchased;
• Fuel type; 
• Price per gallon or liter or total amount of sale; 
• Unit numbers; and
• Purchaser's name   

A licensee may claim a tax-paid credit on the IFTA tax return for bulk fuel only

when the bulk storage tank from which the fuel is withdrawn is owned, leased or

controlled by the licensee; the fuel is placed into the fuel tank of a qualified motor

vehicle; and either the purchase price of the fuel includes tax paid to the member

jurisdiction where the bulk fuel storage tank is located or the licensee has paid

fuel tax to the member jurisdiction where the bulk fuel storage tank is located.

Bulk fuel records must contain the following:

• Date of withdrawal; 
• Number of gallons or liters; 
• Fuel type; 
• Unit number; and 
• Purchase and inventory records to substantiate that tax was paid on all bulk purchases.

As a premier processing agency, Truck Services of North America can set up your IFTA accounts and file your Quarterly IFTA Taxes for you.  TSNA takes the paperwork out of your way. Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

Read More »

Is Reefer Fuel Claimed on IFTA?

Reefer fuel is NOT included when filing IFTA when that fuel used to power the refrigeration unit of the trailer. The reefer fuel must always be purchased on a separate fuel receipt.

Never pump reefer fuel on the same fuel receipt when fueling your power unit. This will lower your mpg and cost you more IFTA fuel tax. Also, when the auditor discovers you combined reefer fuel into your power unit fuel, you will be assessed penalties and interest on your IFTA audit.

You are entitled to a federal tax paid refund on each gallon of reefer fuel. You will need the total number of gallons of reefer fuel purchased during the tax year to complete the refund form. The IRS will send you a check for the federal tax paid on each gallon of fuel. If you failed to file for this refund, you can file back for the past 3 years to claim your refund.

You will want to check with your base jurisdiction to see how they handle reefer fuel.  In Maryland, for example, if you only have one tank that propels your vehicle and runs the refrigeration unit, then all fuel is included in IFTA.  If you have 2 separate tanks, you need to fuel separately and make sure reefer is marked on the receipt.  Do not include the reefer fuel on IFTA and you will able to get a refund by filing a claim.

Have questions, contact Truck Services of North America and we will help you find the answers you need.  TSNA takes the paperwork out of your way! For more details contact us at TSNAmerica.com or call 803.386.0320.

Read More »

What Information Is Required on IFTA Fuel Records?

Complete fuel records of all motor fuel purchased, received, and used in the conduct of its business must be maintained. Separate totals must be compiled for each motor fuel type and retail fuel purchases and bulk fuel purchases are to be accounted for separately.

The fuel records shall contain, but not be limited to:

•  The date of each receipt of fuel;
•  The name and address of the person from whom purchased or received;
• The number of gallons or liters received;
• The type of fuel; and
• The vehicle or equipment into which the fuel was placed. 

Retail purchases must be supported by a receipt or invoice, credit card receipt,

automated vendor generated invoice or transaction listing, or microfilm/microfiche of the receipt or invoice. Receipts that have been altered or indicate erasures are not accepted for tax-paid credits unless the licensee can demonstrate the receipt is

valid. An acceptable receipt or invoice must include, but shall not be limited to, the following:

• Date of purchase;
• Seller's name and address;
• Number of gallons or liters purchased;
• Fuel type;
• Price per gallon or liter or total amount of sale;
• Unit numbers; and
• Purchaser's name

A licensee may claim a tax-paid credit on the IFTA tax return for bulk fuel only

when the bulk storage tank from which the fuel is withdrawn is owned, leased or

controlled by the licensee; the fuel is placed into the fuel tank of a qualified motor

vehicle; and either the purchase price of the fuel includes tax paid to the member

jurisdiction where the bulk fuel storage tank is located or the licensee has paid

fuel tax to the member jurisdiction where the bulk fuel storage tank is located.

Bulk fuel records must contain the following:

• Date of withdrawal;
• Number of gallons or liters;
• Fuel type;
• Unit number; and
• Purchase and inventory records to substantiate that tax was paid on all bulk purchases.   

As a premier processing agency, Truck Services of North America, makes it simple by preparing and filing your quarterly returns for you. TSNA takes the paperwork out of your way! Contact us today at TSNAmerica.com or call 803.386.0320 to get your account set up.

Read More »