2014 IFTA Renewal Deadline Nears

The 2014 IFTA Renewal deadline is almost here.  The renewal process varies from state to state with some states offering online renewal and others require electronic renewals, while others renew IFTA licenses automatically as long as the carrier is current with quarterly filings and any monies due.  Some states require that all paperwork be received in the office BEFORE the December 31st deadline, to allow enough time to process the paperwork by the deadline.

Your IFTA license will not be renewed if your account is not in good standing.  What that means is you are current with your Quarterly IFTA filing and no money is due.  If you missed any quarterly filing, you will want to file immediately so your IFTA license will be renewed.

If you do not receive renewal papers in the mail, it does not mean you do not have to renew.  You are still responsible to renew your IFTA license by the December 31st deadline.  Carriers renewing their IFTA license and decals have a two-month grace period (January and February) to display the renewal IFTA license and decals. The two month grace period is for display of renewal credentials, and does NOT apply to submitting renewal application for those credentials. Your renewal application must be submitted by the deadline to be considered on time. Renew your IFTA license on time to avoid possible penalties.

As a premier processing agency, Truck Services of North America can assist with renewing your IFTA.  TSNA takes the paperwork out of your way.  Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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TSNA Can Prepare Your 4th Quarter IFTA

We are almost midway through November, which is the half way through the 4th  IFTA Quarter.  The deadline to file your 4th Quarter IFTA return is January 31, 2014.  Good record keeping now helps you avoid rushing around at the last minute.

What is Required?

The following information is required on the IFTA quarterly tax return:

• Total miles, taxable and nontaxable, traveled by the licensee’s qualified motor vehicles in all jurisdictions, IFTA and non-IFTA, including trip permit miles;
• Total gallons of fuel consumed, taxable and nontaxable, by the licensee’s qualified motor vehicles in all jurisdictions, IFTA and non-IFTA;
• Total miles and taxable miles traveled in each member jurisdiction;
• Taxable gallons consumed in each member jurisdiction;
• Tax-paid gallons purchased in each member jurisdiction; and
• Current Tax Rates for each member jurisdiction.

As a premier processing agency, Truck Services of North America can set up your IFTA accounts and file your Quarterly IFTA Taxes for you.  You just send us copies of your trip sheets and fuel receipts and we handle the rest! TSNA takes the paperwork out of your way. For more details contact us at TSNAmerica.com or call 803.386.0320.

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2014 IFTA Renewal Reminder

The IFTA license is renewed annually and the deadline to renew is December 31, 2013.  Some states mail renewal papers out, but be aware that other states no longer mail out renewal papers.  The renewal process varies from state to state with some states offering online renewal and others require electronic renewals, while others renew IFTA licenses automatically as long as the carrier is current with quarterly filings and any monies due.  Some states also require that all paperwork be received in the office BEFORE the December 31st deadline, to allow enough time to process the paperwork, by December 31st.

Your IFTA license will not be renewed if your account is not in good standing.  What that means is you are current with your Quarterly IFTA filing and no money is due.  If you missed any quarterly filing, you will want to file immediately so your IFTA license will be renewed.

If you do not receive renewal papers in the mail, it does not mean you do not have to renew.  You are still responsible to renew your IFTA license by the December 31st deadline.  Carriers renewing their IFTA license and decals have a two-month grace period (January and February) to display the renewal IFTA license and decals. The two month grace period is for display of renewal credentials, not to file your renewal application for those credentials. Renew your IFTA license on time to avoid possible penalties.

As a premier processing agency, Truck Services of North America can assist with renewing your IFTA.  TSNA takes the paperwork out of your way.  Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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Tips To Help You Prepare 4th Quarter IFTA

IFTA is the International Fuel Tax Agreement and is a tax collection agreement by and among the 48 contiguous States and the 10 Canadian Provinces bordering the US, in which motor fuels use taxation laws are uniform with respect to qualified motor vehicles operated in more than one member jurisdiction.

Who Must File?

An interstate motor carrier operating "qualified motor vehicles" between at least 2 member jurisdictions (The 48 contiguous states of the US and 10 Canadian provinces) must have an international fuel tax agreement (IFTA) license and decals issued by their base jurisdiction.

Qualified motor vehicle means a motor vehicle or combination of vehicles used, designed, or maintained for the transportation of persons or property having:

• Two axles and a gross vehicle weight exceeding 26,000 pounds;  
• Two axles and a registered weight exceeding 26,000 pounds; 
• Three or more axles regardless of weight; or 
• A combination weight exceeding 26,000 pounds

Recreational vehicles are exempt from IFTA fuel tax reporting.

Base jurisdiction means the member jurisdiction where: 

• Qualified motor vehicles are based for vehicle registration purposes; 

• Operational control and operational records of the licensee’s qualified motor vehicles are maintained or can be made available in case of an audit; and

• Some mileage is accrued by qualified motor vehicles within the fleet traveling through that jurisdiction

If you have the IFTA license, you must file the Quarterly IFTA tax return to your base jurisdiction, even if the licensee does not operate or purchase any taxable fuel in an IFTA member jurisdiction during the specific quarter. You will need to separate your mileage and fuel records for each fuel type. December 31, 2013 will mark the end of the 4th Quarter for IFTA and the deadline to file your return is January 31, 2014. If you operate in New York, Kentucky or New Mexico you will also need to file a Weight Distance Tax Return, in each state and that deadline is also January 31st.

What you need:

1. Mileage log-whether you use manual trip sheets, GPS, or electronic trip sheets; it is not only necessary to have in order to file your quarterly IFTA, but you will need these if you are ever audited.
2. Fuel Receipts-you will need to know how many gallons of fuel were purchased in each state.

Options to prepare and file your return:

1. Do it yourself, you can calculate your own return by hand and mail or e-file the return. To find out the current tax rate for each state go to www.iftach.org.
2. Use a software program that will calculate your return for you, like ExpressIFTA.com, which will reduce the chances of miscalculations.
3. Use Truck Services of North America and let us take care of preparing and filing the return for you.

Regardless of the method you choose to file your quarterly tax returns, it is crucial to maintain accurate records and file your returns on time to avoid fines and penalties.

As a premier processing agency, Truck Services of North America can set up your IFTA accounts and file your Quarterly IFTA Taxes for you.  TSNA takes the paperwork out of your way. Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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IFTA Renewal Deadline And Grace Period Clarification

IFTA is the International Fuel Tax Agreement between the 48 contiguous States and 10 Canadian Provinces, where the member jurisdictions act cooperatively to administer and collect motor fuel use taxes.

The purpose of IFTA is to establish and maintain the concept of one fuel use license and one administering base jurisdiction for each license holder (licensee). Under IFTA, you only have to report to one state and the state allocate the fuel tax payments.  For more details see http://www.iftach.org.

The IFTA license is renewed annually and due December 31, 2013.  Some states mail renewal papers out, but be aware that other states no longer mail out renewal papers.  The renewal process varies from state to state with some states offering online renewal and others require electronic renewals, while others renew IFTA licenses automatically as long as the carrier is current with quarterly filings and any monies due.  Some states also require that all paperwork be received in the office BEFORE the December 31st deadline, to allow enough time to process the paperwork, by December 31st.

Your IFTA license will not be renewed if your account is not in good standing.  What that means is you are current with your Quarterly IFTA filing and no money is due.  If you missed any quarterly filing, you will want to file immediately so your IFTA license will be renewed.

If you do not receive renewal papers in the mail, it does not mean you do not have to renew.  You are still responsible to renew your IFTA license by the December 31st deadline.  Carriers renewing their IFTA license and decals have a two-month grace period (January and February) to display the renewal IFTA license and decals. The two month grace period is for display of renewal credentials, not to file your renewal application for those credentials. Renew your IFTA license on time to avoid possible penalties.

As a premier processing agency, Truck Services of North America can assist with renewing your IFTA.  TSNA takes the paperwork out of your way.  Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

Read More »

IFTA Renewal Deadline And Grace Period Clarification

IFTA is the International Fuel Tax Agreement between the 48 contiguous States and 10 Canadian Provinces, where the member jurisdictions act cooperatively to administer and collect motor fuel use taxes.

The purpose of IFTA is to establish and maintain the concept of one fuel use license and one administering base jurisdiction for each license holder (licensee). Under IFTA, you only have to report to one state and the state allocate the fuel tax payments.  For more details see http://www.iftach.org.

The IFTA license is renewed annually and due December 31, 2012.  Some states mail renewal papers out, but be aware that some states no longer mail out renewal papers.  The renewal process varies from state to state with some states offering online renewal and others require electronic renewals, while others renew IFTA licenses automatically as long as the carrier is current with quarterly filings and any monies due.

Your IFTA license will not be renewed if your account is not in good standing.  What that means is you are current with your Quarterly IFTA filing and no money is due.  If you missed any quarterly filing, you will want to file immediately so your IFTA license will be renewed.

We have received many calls regarding the “grace period” for IFTA Credentials.  And we must not be the only ones because the IFTA Association released a memorandum on November 15, 2012 to clarify this subject.

Their memo states:

Please be advised that IFTA License Renewals for 2013 MUST BE FILED WITH YOUR BASE JURISDICTION BEFORE THE END OF 2012.  The two-month grace period is for display of renewal credentials, not to file your renewal application for those credentials.

See the full memo for specific details. If you have not already renewed your IFTA credentials you need to do so before December 31, 2012 to avoid possible penalties.   

If you do not receive renewal papers in the mail, it does not mean you do not have to renew.  You are still responsible to renew your IFTA license by the December 31st deadline.  Carriers renewing their IFTA license and decals have a two-month grace period (January and February) to display the renewal IFTA license and decals

The two month grace period is for display of renewal credentials, not to file your renewal application for those credentials. Renew your IFTA license on time to avoid possible penalties.

As a premier processing agency, Truck Services of North America can assist with renewing your IFTA.  TSNA takes the paperwork out of your way. For more details contact us at TSNAmerica.com or call 803.386.0320.

Read More »