Friday, April 5, 2013

What Information Is Required on IFTA Distance Records?

Detailed distance records which show operations on an individual-vehicle basis must contain, but not be limited to:
  • Taxable and non-taxable usage of fuel; 
  • Distance traveled for taxable and non-taxable use; and 
  • Distance recaps for each vehicle for each jurisdiction in which the vehicle operated.
An acceptable distance accounting system is required and supporting information should include:
  • Date of trip (starting and ending); 
  • Trip origin and destination; 
  • Route of travel (may be waived by base jurisdiction);
  • Beginning and ending odometer or hubodometer reading of the trip (may be waived by base jurisdiction);
  • Total trip miles/kilometers; 
  • Miles/kilometers by jurisdiction; 
  • Unit number or vehicle identification number; 
  • Vehicle fleet number; 
  • Registrant's name; and 
  • may include additional information at the discretion of the base jurisdiction.  
As a premier processing agency, Truck Services of North America can set up your IFTA accounts and file your Quarterly IFTA Taxes for you.  TSNA takes the paperwork out of your way. Check out all our services at and fill out the Service Request Form, email us at or call 803.386.0320.

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