Wednesday, November 19, 2014

November 30th Deadlines: Oregon Weight-Mile and SD IRP Renewals

TSNAmerica is back with a Trucking News update!

If you operate in Oregon or South Dakota, beware of a potential “road block” ahead!

Oregon Weight-Mile quarterly tax filings are due Tuesday, November 30th, and so are many South Dakota IRP Renewals.

TSNAmerica is here to help you avoid a paper-work traffic jam! We have all of the information you need to stay in the loop, plus we can file it all for you fast!

Oregon Weight-Mile Tax

  • This weight-mile tax is required for commercial vehicles travelling on Oregon’s public roads that weigh over 26,000 lbs. 
  • Private or off-road travel need not be reported, and government, charity, and many farm vehicles are excluded from the tax.
  • If you are a current registrant for this tax, you are required to file a report even if the tax owed is zero and you didn’t operate at all this quarter.
  • If you no longer plan to operate at all, you must cancel your Weight Receipt. 
  • Tuesday, November 30th is the reporting deadline for those on the Quarterly Mileage fee basis. Your fee basis is determined by the vehicle’s weight, load contents, and purpose for travel. Check with the ODOT if you’re unsure of your fee basis.
  • However, 1st year Weight Receipt holders are required to report mileage tax monthly. 
  • When reporting on a monthly basis, filings must be submitted electronically or postmarked by the last day of the month following the close of the reporting period. For example, November filings would be due by December 31st.
  • And don’t forget, your Weight receipt, one of the credentials for the Weight-Mile tax along with the Tax Identifier, must also be renewed with the ODOT annually!

South Dakota IRP Renewals

  • According to SD law, if your vehicle transports items weighing more than 500 lbs for business, you must be commercially licensed. For intrastate carriers, this means obtaining a commercial license, but for interstate carriers, a trip permit or IRP license is required.
  • Some vehicles are exempt from the IRP (Prorate) license. Contact us to find out if you’re exempt!
  • Renewal deadlines for SD IRP renewal are staggered based upon the date you first applied for licensure. If you are unsure whether your renewal is due Nov. 30th, call TSNAmerica for help! 
  • You will need the following for your annual SD IRP Renewal Application: distance travelled in each jurisdiction for all of the vehicles you’ve registered, including trip permit distance (for newly added vehicles) and mileage traveled on toll roads. 
  • On the application form, you must also note any changes in business information, as well as vehicle information. This includes any change in vehicle ownership, changes in registered vehicle weight, and addition or removal of vehicles from your fleet. Vehicle changes should be noted on the Vehicle Information Form on Schedule A/E. While renewing, you must also notify them of any changes to the IRP jurisdictions you intend to travel through.
  • In addition to yearly renewal, SD IRP license holders are required to display cab cards and apportioned vehicle ID plates, as well as keep thorough records. Records must be kept for six years (the current year and five previous years), and should include the following information: IVDFR (individual vehicle distance and fuel records), a monthly summary, a quarterly summary, and a yearly summary. 
  • Renewals must be filed at least 45 days prior to the due date, and the fees must be paid at least 15 days before. 

If you have questions or need help filing your Oregon Weight-Mile tax return or SD IRP renewal, call us for immediate assistance from a real, happy person in our hometown of Rock Hill, SC.

We can help you figure out what you need to file, and we’ll file it for you extra fast! And because this is what we do, we can also take care of your quarterly IFTA returns, IFTA renewal, UCR renewal, IRP renewal in other states and more- all before the filing deadlines!

Give us a call today at 803.386.0320. or email us at to cut down on your pesky paperwork.

No comments:

Post a Comment