What Information Is Required on IFTA Distance Records?

Detailed distance records which show operations on an individual-vehicle basis must contain, but not be limited to:

• Taxable and non-taxable usage of fuel;
• Distance traveled for taxable and non-taxable use; and
• Distance recaps for each vehicle for each jurisdiction in which the vehicle operated. 

An acceptable distance accounting system is required and supporting information should include:

• Date of trip (starting and ending);
• Trip origin and destination;
• Route of travel (may be waived by base jurisdiction);
• Beginning and ending odometer or hubodometer reading of the trip (may be waived by base jurisdiction);
• Total trip miles/kilometers;
• Miles/kilometers by jurisdiction;
• Unit number or vehicle identification number;
• Vehicle fleet number;
• Registrant's name; and
• may include additional information at the discretion of the base jurisdiction.     

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