What's Due: July 31 Tax Deadlines

That’s right truckers, the deadline is upon us, and there’s only 2 days left to file your taxes before facing fees and late penalties. In addition to your IFTA returns being due, special use taxes for the states of New York, New Mexico, and Kentucky are also due before the end of the day on July 31.

If you haven’t already filed, you’re not late yet, but you will be if you don’t get a move on! If you don’t like the stress that comes with the tax deadline, give us a call today and let us take the tax-filing burden off your shoulders with a simple phone call.

Below we’ve listed all the taxes that are due before the July 31 deadline:

IFTA:

IFTA stands for International Fuel Tax Agreement, and it is necessary to file if you operate in a participating jurisdiction. All 48 contiguous states participate in IFTA (with the exception of Oregon), as well as some Canadian provinces. The 2nd quarter ended on June 30, and you have until the July 31 deadline to get that return filed.

If your vehicle weighs over 26,000 pounds, or has over three axles, you will be required to file a quarterly return. Even if you didn’t operate during the quarter, if you have an IFTA license you will need to file.

New Mexico Weight-Mile Tax:

New Mexico weight-mile tax is a special use tax for all heavy vehicles that operate in the state of New Mexico. The tax must be paid on all vehicles that weigh over 26,000 pounds. However, the tax is graduated, so the amount of tax paid increases as the weight of the vehicle increases.

In order to operate in New Mexico and pay the state’s weight mile taxes, companies must obtain a New Mexico Weight Distance tax permit for each vehicle.

Kentucky Highway Use Tax:

Kentucky highway use tax is another special tax that is determined based on the amount of mileage traveled by heavy trucks within the state of Kentucky.

All vehicles that have a taxable gross weight over 60,000 pounds must file (although buses and farm-licensed vehicles are an exception). To file, you will first need to obtain a tax license from the state, and you will be given a KYU number that you will use to file under.

New York Highway Use Tax:

New York highway use tax is a special tax for all heavy vehicles that operate in the state of New York, excluding mileage traveled on toll-paid portions of the New York State Thruway. The tax must be filed by all vehicles that have a gross taxable weight over 18,000 pounds, and by all unloaded trucks over 8,000 pounds or tractors over 4,000 pounds.

If you only travel through New York on occasion, you may obtain a temporary trip permit to avoid having to file and pay for the highway use tax. However, you can only obtain a maximum of 10 trip permits per year so be sure to use them wisely!

At TSNAmerica, we understand that with all these tax deadlines at the same time, it can be difficult to get filed on time, especially if you’re running a bit behind. That’s why we make it simple by preparing and filing quarterly returns for you. Give us a call today at 803.386.0320, or email us at support@tsnamerica.com, and let us take the paperwork out of your way!

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2nd Quarter Filing: Available Now!

Well July is nearly underway, and along with the warm weather comes the beginning of both HVUT season and the 2nd quarter filing deadline. Trying to remember what needs to be done can be a daunting task, but luckily for you, Truck Services of North America is here.

Below you’ll find everything you need to know about the 2nd quarter deadline, and how we can help!

What Do I Need to File?

For the quarter that just ended, there are several use taxes that are due before the quarter’s filing deadline including:

• NY Highway Use Tax- All vehicles with a gross taxable weight of over 18,000 lbs must file quarterly based on the amount of miles traveled on New York highways during the period. If you only travel through New York on occasion, a temporary trip permit can be obtained, although you cannot use more than 10 temporary permits per year. If you need help acquiring one of these permits, give us a call!
• Oregon Highway Use Tax- Oregon requires all vehicles with a gross taxable weight over 26,000 lbs to pay a weight-mile tax for the amount of mileage traveled on Oregon roads. The higher the weight of the truck, the higher the tax paid per mile is. Vehicles in Oregon also must pay a bond for their vehicle to the Department of Transportation as a guarantee of payment of fees and taxes.
• New Mexico Highway Use Tax- All vehicles with a gross taxable weight of over 26,000 lbs must file quarterly based on the number of miles traveled on New Mexico roads. Each year, companies that operate in New Mexico must obtain a New Mexico Weight Distance Tax Permit for each vehicle that travels on public roads. The tax amount for vehicles varies, as it is graduated and increases as the weight of the vehicle increases. 
• Kentucky Highway Use Tax- The Kentucky highway use tax is determined by the mileage traveled by each heavy truck within the state of Kentucky. The tax is only for vehicles with a taxable gross weight of over 60,000 lbs. (Except for buses and vehicles with farm licenses) Before you can file this tax, you also must have a tax license in Kentucky with a valid KYU number. 
• IFTA Fuel Tax- The lower 48 states and Canadian provinces are all subject to the International Fuel Tax Agreement. The agreement requires all motor carriers that operate in more than one jurisdiction file a quarterly fuel tax report with the mileage traveled and fuel purchased in each state. This helps ensure that the taxes collected are redistributed to the state where the tax is due. 

In addition to the second quarter ending, July 1 is also the beginning of the HVUT renewal season. While there may be a lot going on during the month of July, be sure you don’t forget to file!

When Do I Have to File?

The quarterly deadline for IFTA taxes and weight-mile taxes is on July 31. HVUT season is also underway, and although this tax period runs during the same time as the others, you have until August 31 to file Form 2290 for an HVUT return.

If you were thinking that you’ll just wait until the last minute to get everything done then think again. The longer you wait, the less time you leave yourself in the event of a mistake, and you are more likely to subject yourself to excess fees and late penalties. If you don’t feel like filing or don’t think you’ll be able to find the time to get everything done by the end of the month, then luckily for you, there’s TSNAmerica. We can file your 2290 over the phone with a short 5-minute call!

Let TSNA Help

Between having to file a plethora of things every year, some annually and others quarterly, we know it can be a confusing mess. That’s why at Truck Services of North America we are always up-to-date on the latest trucking regulations. Not only can we answer your questions but we can also help you take care of permit registration, tax filing, and more. All it takes is a quick phone call! You can reach us by phone at 803.386.0320 or you can email us at support@tsnamerica.com.

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2nd Quarter Highway Use Tax Deadline

2nd Quarter NY HUT, KYU, and New Mexico Weight Distance Tax Returns are due Wednesday, July 31, 2013.

New York Highway Use Tax (NYHUT) 

• Carriers operating certain commercial motor vehicles that weigh 18,000 lbs or greater in New York are required to register and obtain NYHUT tax credentials. Once a NYHUT account has been established, carriers must file and pay mileage tax on a quarterly basis.

Kentucky Use Tax (KYU Number) 

• All commercial motor vehicles (except buses) with a gross weight of 60,000 lbs and over traveling into or through Kentucky must be registered with the state. Carriers with an active KYU Number are then required to file a quarterly return and pay mileage taxes to Kentucky. New qualifying vehicles must be listed with Kentucky prior to the vehicle entering the state. Temporary permits are also available.

New Mexico Weight Distance Tax 

• All commercial motor vehicles with a gross weight in excess of 26,000 lbs. must be registered with the state before traveling into or through New Mexico. Entrance can be paid at the port if not registered; however, it is not cost effective to pay at the port unless you travel through New Mexico only once or twice per year. Once a Weight Distance Tax account in New Mexico is established quarterly reports must be filed and mileage tax paid.  

As a premier processing agency, Truck Services of North America can assist with your NY HUT, KYU, and New Mexico Weight Distance Taxes.  TSNA takes the paperwork out of your way. TSNA takes the paperwork out of your way. Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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Fuel and Use Tax 2nd Quarter Returns Due July 31st

The International Fuel Tax Agreement requires all qualified motor vehicles to file an IFTA return each quarter if the qualifying heavy vehicles were operating in at least 2 of the IFTA member jurisdictions.  

Note: The IFTA jurisdictions include the 48 contiguous states of the US and 10 Canadian provinces.  

Vehicles operating within these jurisdictions must have an IFTA license and file a quarterly IFTA return with their base jurisdiction.  A vehicle’s base jurisdiction is the state or province in which the vehicle is registered.

Information you will need to file:

• IFTA license number 
• Trip Sheets 
• Fuel Receipts

If you travel in Kentucky, New Mexico, New York and Oregon, you are required to have a Use permit in each of these states, which require monthly or quarterly returns be filed.

As a premier processing agency, Truck Services of North America can assist with your IFTA,  NY HUT, KYU, and New Mexico Weight Distance Taxes.  TSNA takes the paperwork out of you.  If you would like us to take care your IFTA, we will need copies of your mileage logs and fuel receipts into our office by July 15th, to ensure the paperwork is processed by the July 31, 2013 deadline. Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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Prepare Now For 2nd Quarter Highway Use Tax Returns

Kentucky, New Mexico, New York & Oregon all require a use tax license if you operate in that state.  Each license requires a quarterly return must be filed.  The 2nd Quarter Return filing deadline is July 31, 2013.

Kentucky Use Tax (KYU Number) 

• All commercial motor vehicles (except buses) with a gross weight of 60,000 lbs and over traveling into or through Kentucky must be registered with the state. Carriers with an active KYU Number are then required to file a quarterly return and pay mileage taxes to Kentucky. New qualifying vehicles must be listed with Kentucky prior to the vehicle entering the state. Temporary permits are also available.

New Mexico Weight Distance Tax 

• All commercial motor vehicles with a gross weight in excess of 26,000 lbs. must be registered with the state before traveling into or through New Mexico. Entrance can be paid at the port if not registered; however, it is not cost effective to pay at the port unless you travel through New Mexico only once or twice per year. Once a Weight Distance Tax account in New Mexico is established quarterly reports must be filed and mileage tax paid.

New York Highway Use Tax (NYHUT)

• Carriers operating certain commercial motor vehicles that weigh 18,000 lbs or greater in New York are required to register and obtain NYHUT tax credentials. Once a NYHUT account has been established, carriers must file and pay mileage tax on a quarterly basis.  

Oregon Weight-Mile Tax

• All commercial carriers with a gross vehicle weight in excess of 26,001 lbs. must obtain a temporary or annual permit to travel into or through Oregon. Oregon does not belong to the International Fuel Tax Agreement; however, a proper tax permit must be obtained before entering this state. Heavy fines are imposed on carriers entering into Oregon without the proper credentials. 
• Oregon requires all new entrants to become bonded before permanent credentials are issued. Bonds may be placed by a Surety Company or posted with cash. The size of your fleet will determine the amount of the bond required.

As a premier processing agency, Truck Services of North America can assist with your KYU, New Mexico, NY HUT, and Oregon Weight Distance Taxes.  We also handle IFTA, (International Fuel Tax Returns). TSNA takes the paperwork out of you.  Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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