Use Tax Deadline Reminder: New Mexico, Kentucky, and New York

We know, we know—you’ve had about enough of tax deadlines. But despite the fact that you’ve been diligently working on (hopefully, anyway) getting your IFTA returns filed, if you operate in the states of New Mexico, Kentucky, or New York, you’ve got yet another filing deadline lurking at the end of the month.

Tax Deadlines

If you’re not quite sure what we’re talking about, we’re referring to each state’s special highway use tax deadline! If you operate in any of the three states listed above, you must pay these taxes in addition to filing your IFTA return. Here’s a list of the states that have a highway use tax deadline coming up on November 2.

New Mexico: As those of you that operate in New Mexico already know, the New Mexico Weight-Mile Tax is a special use tax paid on vehicles that weigh over 26,000 pounds. But luckily for you, the tax is graduated, so the less your vehicle weighs, the lower the tax rate.

If you only operate in New Mexico on a rare occasion, you can always obtain a temporary trip permit from your friends at TSNAmerica to avoid dealing with the hassles of getting a weight-mile permit!

 
Kentucky: All drivers that operate a vehicle with a gross weight over 60,000 pounds (with the exception of agricultural vehicles) must file a return to pay Kentucky Highway Use Tax. The tax, just like the other states with a special use tax, is determined based on the mileage driven on Kentucky public highways and interstates.

Note: In order to file your Kentucky Highway Use Tax, you must first obtain a tax license from the state, and then you’ll be given a KYU tax number to file under.

New York: All drivers that operate heavy vehicles in New York must file and pay New York Highway Use Tax. Only drivers operating vehicles that weigh 18,000 pounds or more loaded or 8,000 pounds or more unloaded are required to pay this tax, and mileage driven on toll-roads is not taxable.

For those drivers that only drive through New York on occasion, you aren’t required to pay this tax as long as you obtain the proper temporary trip permits required by the state of New York. If you don’t know what these are and you’re going to be headed into New York soon, temporary trip permits are the best and least expensive route for travel. How can you get one? Great question. Just give us a call and we’ll get you taken care of!

How Can I File?

How do you think? With us of course! Just give us a call at 803.386.0320 and your use taxes will disappear! Well, not literally, but you sure won’t have to deal with them yourself. Sounds nice right? Well, it is—so what are you waiting for?

And remember, if you’re having trouble with your IFTA return that’s due at the end of the month, we can help with that, too! Just give us a call. Now you’re probably thinking to yourself, “wow these people really do it all.” And if you are then you’d be right because yes, yes we do. We look forward to hearing from you, Trucking Nation!

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Prepare Now For 1st Quarter Filings

If you have an IFTA license, you must file the Quarterly IFTA tax return to your base jurisdiction, even if you did not operate or purchase any taxable fuel in an IFTA member jurisdiction during the specific quarter. You will need to separate your mileage and fuel records for each fuel type.  

Kentucky, New Mexico, New York & Oregon also require a use tax license if you operate in that state. Each license requires a quarterly return must be filed. March 31, 2014 is the end of the 1st Quarter and the deadline to file your returns is April 30, 2014.

What you need:

1. Mileage log-whether you use manual trip sheets, GPS, or electronic trip sheets; it is not only necessary to have in order to file your quarterly IFTA, but you will need these if you are ever audited.
2. Fuel Receipts-you will need to know how many gallons of fuel were purchased in each state.

As mentioned above, in addition to IFTA, if you travel in Kentucky, New York, New Mexico or Oregon you will also need to file a Weight Distance Tax Return, in each state.

New York Highway Use Tax (NYHUT)

• Carriers operating certain commercial motor vehicles that weigh 18,000 lbs or greater in New York are required to register and obtain NYHUT tax credentials. Once a NYHUT account has been established, carriers must file and pay mileage tax on a quarterly basis.

Kentucky Use Tax (KYU Number)

• All commercial motor vehicles (except buses) with a gross weight of 60,000 lbs and over traveling into or through Kentucky must be registered with the state. Carriers with an active KYU Number are then required to file a quarterly return and pay mileage taxes to Kentucky. New qualifying vehicles must be listed with Kentucky prior to the vehicle entering the state. Temporary permits are also available.

New Mexico Weight Distance Tax

• All commercial motor vehicles with a gross weight in excess of 26,000 lbs. must be registered with the state before traveling into or through New Mexico. Entrance can be paid at the port if not registered; however, it is not cost effective to pay at the port unless you travel through New Mexico only once or twice per year. Once a Weight Distance Tax account in New Mexico is established quarterly reports must be filed and mileage tax paid.

Oregon Weight-Mile Tax

• All commercial carriers with a gross vehicle weight in excess of 26,001 lbs. must obtain a temporary or annual permit to travel into or through Oregon. Oregon does not belong to the International Fuel Tax Agreement; however, a proper tax permit must be obtained before entering this state. Heavy fines are imposed on carriers entering into Oregon without the proper credentials.
• Oregon requires all new entrants to become bonded before permanent credentials are issued. Bonds may be placed by a Surety Company or posted with cash. The size of your fleet will determine the amount of the bond required.

As a premier processing agency, Truck Services of North America can assist with your IFTA,  NY HUT, KYU, New Mexico and Oregon Weight Distance Taxes.  TSNAmerica takes the paperwork out of you.  Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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Today is the Deadline For 4th Quarter Returns & Form 2290

Today, January 31, 2014 is the deadline for 4th Quarter IFTA, KYU, NY HUT, and New Mexico Weight Distance returns as well as Form 2290 for Heavy Vehicle Use Taxes on vehicles first placed on public highways during the month of December.  

On the road and unable to file on your own?  No problem, just give us a call and we’ll take care of it for you.  We take all your information over the phone and submit it to the IRS on your behalf!  All we need is your information and a signed Form 8453, giving us the authorization to file for you.  We can fax you the form, you sign it a fax it back and we take care of the rest. We can even send your employer proof that you filed your Form 2290 for you.  So don’t risk IRS penalties by missing today’s deadline.

As a premier processing agency, Truck Services of North America can assist with your IFTA,  NY HUT, KYU, and New Mexico Weight Distance Taxes  and Form 2290. TSNA takes the paperwork out of you.  Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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Tomorrow is the Deadline For 4th Quarter Fuel Tax Returns & Form 2290

Tomorrow, Friday, January 31, 2014 is the deadline for 4th Quarter IFTA, KYU, NY HUT and New Mexico Weight Distance returns as well as Form 2290 for Heavy Vehicle Use Taxes on vehicles first placed on public highways during the month of December and Oregon Weight-Mile returns for December for those required to file monthly returns.

On the road and unable to file your Form 2290 on your own?  No problem, just give Truck Services of North America a call and we’ll take care of it for you.  We take all your information over the phone and submit it to the IRS on your behalf!  All we need is your information and a signed Form 8453, giving us the authorization to file for you.  We can fax you the form, you sign it a fax it back and we take care of the rest. We can even send your employer proof that you filed your Form 2290 for you.  So don’t risk IRS penalties by missing tomorrow’s deadline.

Truck Services of North America can handle it for you.  TSNA takes the paperwork out of your way!  Contact TSNA to get your Form 2290 and 4th Quarter Returns returned filed today! Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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Last Minute IFTA Filing Tips

A Quarterly IFTA tax return must be filed even if the licensee does not operate or purchase any taxable fuel in an IFTA member jurisdiction during the specific quarter. You will need to separate your mileage and fuel records for each fuel type. If you operate in New York, Kentucky, New Mexico, or Oregon you will also need to file a Weight Distance Tax Return, in each state.

What you need:

1. Mileage log-whether you use manual trip sheets, GPS, or electronic trip sheets; it is not only necessary to have in order to file your quarterly IFTA, but you will need these if you are ever audited.
2. Fuel Receipts-you will need to know how many gallons of fuel were purchased in each state.

Options to prepare and file your return:

1. Doing it yourself, you can calculate your own return by hand and mail or e-file the return. To find out the current tax rate for each state go to www.iftach.org.
2. Using a software program that will calculate your return for you, like ExpressIFTA.com, which will reduce the chances of miscalculations.
3. Using Truck Services of North America and let them take care of preparing and filing the return for you.

Regardless of the method you choose to file your quarterly IFTA tax return, it is crucial to maintain accurate records and file your returns on time to avoid fines and penalties.

As a premier processing agency, Truck Services of North America can file your Quarterly IFTA Taxes for you.  TSNA takes the paperwork out of your way. Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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4th Quarter KYU Tax Return Deadline Approaching

KYU is the Kentucky Highway Use License and all commercial motor vehicles (except buses) with a gross weight of 60,000 lbs and over traveling into or through Kentucky must have one. New qualifying vehicles must be listed with Kentucky prior to the vehicle entering the state. Temporary permits are also available.

Carriers with an active KYU Number are then required to file a quarterly return and pay mileage taxes to Kentucky. The reporting quarters and deadlines are the same as IFTA:

January – March	April 30
April – June	July 31
July – September	October 31
October – December	January 31

The 2013 4th KYU Quarter Tax Return is due January 31, 2014.

You can E-File your quarterly returns or you can contact Truck Services of North America to handle it for you.  As a premier processing agency, TSNA can assist with obtaining your KYU License and Filing your Quarterly Taxes.  TSNA takes the paperwork out of you.  Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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4th Quarter IFTA & Highway Use Tax Returns Due In One Week

The 4th Quarter IFTA, KYU, NY HUT & New Mexico Weight Distance filing period January 31st deadline is only one week away. Note that a Quarterly Tax Return must be filed even if the licensee does not operate or purchase any taxable fuel in an IFTA member jurisdiction during the specific quarter.  If you hold a license or permit a return must be filed each and every quarter, regardless if you operated or not.  

Failure to to file your return could result in applicable penalties and interest.  With IFTA, when a licensee fails to file a return, files a late return, or fails to remit any or all tax due, the licensee is subject to penalty and interest. The penalty is the greater of $50.00 or .4167% of the net tax due to all member jurisdictions. Interest is computed on all delinquent taxes due each jurisdiction at a rate of 1% per month. The Department will assess interest for a full month.

If a licensee does not operate or purchase taxable fuel, simply enter “0” when filing the return.  Many states offer electronic IFTA filing, to find out if your state offers IFTA E-Filing, click here.

As a premier processing agency, Truck Services of North America can set up your IFTA, Kentucky Use Tax, New York Highway Use Tax & New Mexico Weight Distance accounts and file your Quarterly Taxes for you by the deadline.  TSNA takes the paperwork out of your way. Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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4th Quarter NY HUT Return Deadline Coming

NY HUT is the New York Highway Use Tax, the tax that is imposed on carriers operating certain commercial motor vehicles that weigh 18,000 lbs or greater in New York. The fee for each registration is $15 and as of January 1, 2013, decals are now required to be displayed.  The decal fee is $4.

Once an NYHUT account has been established, carriers must file and pay mileage tax on a quarterly basis. The reporting quarters and deadlines are the same as IFTA:

January – March	April 30
April – June	July 31
July – September	October 31
October – December	January 31

The 2013 4th Quarter Highway Use Tax Return is due January 31, 2014.

You can E-File your quarterly returns or you can contact Truck Services of North America to handle it for you.  As a premier processing agency, TSNA can assist with obtaining your NY HUT License and Filing your Quarterly Taxes.  TSNA takes the paperwork out of you.  Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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4th Quarter New Mexico Weight Distance Tax Return Deadline

For motor carriers operating commercial vehicles on New Mexico public highways, with a gross weight in excess of 26,000 lbs, they are required to have a Weight Distance Tax Permit for each vehicle.

You must file the weight-distance tax (WDT) on quarterly basis.  You are required to file a tax return regardless if you did not travel in New Mexico during the tax period. New Mexico weight-distance tax returns are filed through MVD online services or TSNA can file it for you.  The 2013 4th Quarter Weight Distance Tax Return is due January 31, 2014.

Reminder:  All 2014 should have been renewed by December 31, 2013.  If you have not yet renewed, call Truck Services of North America today to get your 2014 New Mexico Weight Distance Permit.

The quarterly due dates are as follows:

January – March	April 30
April – June	July 31
July – September	October 31
October – December	January 31

As a premier processing agency, Truck Services of North America can obtain and file your Weight Distance Tax for you.  TSNA takes the paperwork out of your way. Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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