4th Quarter IFTA & Highway Use Tax Returns Due In One Week

The 4th Quarter IFTA, KYU, NY HUT & New Mexico Weight Distance filing period January 31st deadline is only one week away. Note that a Quarterly Tax Return must be filed even if the licensee does not operate or purchase any taxable fuel in an IFTA member jurisdiction during the specific quarter.  If you hold a license or permit a return must be filed each and every quarter, regardless if you operated or not.  

Failure to to file your return could result in applicable penalties and interest.  With IFTA, when a licensee fails to file a return, files a late return, or fails to remit any or all tax due, the licensee is subject to penalty and interest. The penalty is the greater of $50.00 or .4167% of the net tax due to all member jurisdictions. Interest is computed on all delinquent taxes due each jurisdiction at a rate of 1% per month. The Department will assess interest for a full month.

If a licensee does not operate or purchase taxable fuel, simply enter “0” when filing the return.  Many states offer electronic IFTA filing, to find out if your state offers IFTA E-Filing, click here.

As a premier processing agency, Truck Services of North America can set up your IFTA, Kentucky Use Tax, New York Highway Use Tax & New Mexico Weight Distance accounts and file your Quarterly Taxes for you by the deadline.  TSNA takes the paperwork out of your way. Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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International Registration Plan (IRP)

What is IRP?

IRP is the International Registration Plan that is an agreement for the registration of commercial motor vehicles involved in interjurisdictional travel throughout the 48 contiguous United States and 10 provinces in Canada.

Benefits of IRP?

IRP facilitates the collection and distribution of registration fees you pay between member jurisdictions while reducing the requirement of multiple license plates, cab cards or registration trip permits The fees are based on percentage of total distance the registered fleet of vehicles operated in each jurisdiction.

What are the IRP fees used for?

The fees are used to support highway infrastructure and safety related programs providing safer, more efficient highways.

Jurisdiction Responsibilities

• Register apportioned vehicles
• Calculate, collect and distribute fees
• Audit carriers
• Provide required information to carriers
• Enforce requirements

Registrant Responsibilities

• Applying for IRP registration
• Provide proper documentation
• Pay IRP registration fees
• Display registration credentials
• Maintain accurate distance records
• Make records available for review

Importance of maintaining accurate records

Clear and accurate record keeping is critical to the fair assesment and distribution of IRP registration fees. Records must be maintained for 3 years after the close of the registration period. If requested for an audit, they must be made available.  

The renewal period and process varies from state to state.  You will want to check with your base jurisdiction to determine when your IRP expires and what the process is in order to get it renewed. For more information on IRP, check out www.irponline.org  or contact your base jurisdiction.  

The process of obtaining your IRP varies in each state.  As a premier processing agency, Truck Services of North America, we walk you through the process to ensure you have the required documentation to obtain your IRP.  TSNA takes the paperwork out of your way. Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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4th Quarter NY HUT Return Deadline Coming

NY HUT is the New York Highway Use Tax, the tax that is imposed on carriers operating certain commercial motor vehicles that weigh 18,000 lbs or greater in New York. The fee for each registration is $15 and as of January 1, 2013, decals are now required to be displayed.  The decal fee is $4.

Once an NYHUT account has been established, carriers must file and pay mileage tax on a quarterly basis. The reporting quarters and deadlines are the same as IFTA:

January – March	April 30
April – June	July 31
July – September	October 31
October – December	January 31

The 2013 4th Quarter Highway Use Tax Return is due January 31, 2014.

You can E-File your quarterly returns or you can contact Truck Services of North America to handle it for you.  As a premier processing agency, TSNA can assist with obtaining your NY HUT License and Filing your Quarterly Taxes.  TSNA takes the paperwork out of you.  Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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Temporary Trip Permits and Temporary Fuel Permits

Temporary Trip Permits are required when traveling into a state in which a vehicle is not authorized to operate due to IRP registration limitations or intrastate authority. The trip permit is a temporary permit issued in lieu of IRP credentials for properly registered vehicles.

Temporary Fuel Permits are required when traveling into or through a state in which a carrier is not permitted to operate due to lack of IFTA decals and licenses. Carriers must secure a temporary fuel permit prior to entering a jurisdiction for which they are not properly permitted.

As a premier processing agency, Truck Services of North America can assist with your obtaining the necessary temporary permits.  TSNA takes the paperwork out of your way. Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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4th Quarter New Mexico Weight Distance Tax Return Deadline

For motor carriers operating commercial vehicles on New Mexico public highways, with a gross weight in excess of 26,000 lbs, they are required to have a Weight Distance Tax Permit for each vehicle.

You must file the weight-distance tax (WDT) on quarterly basis.  You are required to file a tax return regardless if you did not travel in New Mexico during the tax period. New Mexico weight-distance tax returns are filed through MVD online services or TSNA can file it for you.  The 2013 4th Quarter Weight Distance Tax Return is due January 31, 2014.

Reminder:  All 2014 should have been renewed by December 31, 2013.  If you have not yet renewed, call Truck Services of North America today to get your 2014 New Mexico Weight Distance Permit.

The quarterly due dates are as follows:

January – March	April 30
April – June	July 31
July – September	October 31
October – December	January 31

As a premier processing agency, Truck Services of North America can obtain and file your Weight Distance Tax for you.  TSNA takes the paperwork out of your way. Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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Upcoming 2013 IFTA 4th Quarter Filing Deadlines

IFTA is the International Fuel Tax Agreement between the 48 contiguous States and 10 Canadian Provinces, where the member jurisdictions act cooperatively to administer and collect motor fuel use taxes.

The purpose of IFTA is to establish and maintain the concept of one fuel use license and one administering base jurisdiction for each license holder (licensee). Under IFTA, you only have to report to one state and the state allocate the fuel tax payments.  For more details see http://www.iftach.org.

We are halfway through the filing period for 4th quarter IFTA, KYU, New Mexico & NY HUT.  The fuel taxes are due quarterly and January 31st is the deadline for the 4th quarter. (October, November and December).

What you need to file:

• Mileage log
• Fuel Receipts
• Any IFTA correspondences pertaining to your account (if applicable)

Late Filing or Not Filing could result in the following:

• IFTA filing (late fee) plus interest (if applicable)
• Possible suspension of IFTA license
• Possibility of having IRP/Apportioned Plate account affected
• Citation from DOT if caught operating on a delinquent and or suspending IFTA license
• Threat of having your entire transport operation shut down

The IFTA filing process may be vary slightly depending on your base jurisdiction state.  

If you are new and not sure what to do or would rather not have to take the time to file your IFTA, contact Truck Services of North America at today. If you would like us to take care your IFTA, we will need copies of your mileage logs and fuel receipts into our office.

As a premier processing agency, we can set up your IFTA accounts and file your Quarterly IFTA & Highway Use Taxes for you. TSNA takes the paperwork out of your way!  Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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Quarterly IFTA & Highway Use Tax Returns Required Even For No Operations

As the 4th Quarter IFTA filing period January 31st deadline approaches, note that a Quarterly IFTA Tax Return must be filed even if the licensee does not operate or purchase any taxable fuel in an IFTA member jurisdiction during the specific quarter.  If you hold an IFTA license a return must be filed each and every quarter, regardless if you operated or not.  

Failure to to file your return could result in applicable penalties and interest.  When a licensee fails to file a return, files a late return, or fails to remit any or all tax due, the licensee is subject to penalty and interest. The penalty is the greater of $50.00 or 10% of the net tax due to all member jurisdictions. Interest is computed on all delinquent taxes due each jurisdiction at a rate of 1% per month. The Department will assess interest for a full month.

If a licensee does not operate or purchase taxable fuel, simply enter “0” when filing the return.  Many states offer electronic IFTA filing, to find out if your state offers IFTA E-Filing, click here.

As a premier processing agency, Truck Services of North America can set up your IFTA accounts and file your Quarterly IFTA Taxes for you.  TSNA takes the paperwork out of your way. Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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California Air Resources Board Truck and Bus Regulation

The California Air Resources Board (ARB or Board) is part of the California Environmental Protection Agency and works to reduce air pollutants to promote and protect public health.  Regulation was passed requiring nearly all trucks and buses with a gross vehicle weight rating of over 14,000 lbs, operating in California must take steps to reduce their engine emissions.

Trucks and buses who are over the 26,000 lb gross vehicle rating with engine years 1996 or newer were required to have a PM filter by January 1, 2014.

ARB will recognize good faith efforts of vehicle owners to comply but actions taken must be reported by January 31, 2014. Below is a list of certain conditions in which owners can use, but again must be reported by the January 31, 2014 deadline:

• Small Fleet Option
• PM Filter Phase-In Option
• Low Mileage Construction Truck
• Agricultural Vehicle
• NOx Exempt Area Operation
• Log Truck Phase-In 
• Low-Use
• Manufacturer Delay
• Good Faith Effort

You must report the above with CARB on an annual basis and update information if you have bought/sold vehicles, installed filters or updated engines.  Once you report you will be provided a certificate that must be kept in your vehicle at all times.  Not sure if you qualify for an exemption or extension?  Want someone to take care of your reporting for you?  Let TSNA handle it for you so you can focus on the road.  

Truck Services of North America works to help you stay informed of situations that may affect you. For more information about any of our other services, contact us at TSNAmerica.com, email support@TSNAmerica.com or call 803.386.0320.

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