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Thursday, September 10, 2015

Winds of Change Coming In Wyoming

Anyone traveling through Wyoming must brace for unusually strong gusts of wind that can topple an empty rig in the blink of an eye. This article will focus on gentler winds, i.e. changes in Wyoming law and attitude that are still worthy of your attention.

Wyoming made national news in April when two huge pile-ups occurred on I-80 within a single week, raising concerns about highway safety along our vast open spaces. While truckers have always known to “expect the unexpected,” Wyoming weather and abundant wildlife can surprise even the most experienced drivers! Bluebird weather one minute can change to dense fog or ground blizzards the next, and pulling off to the side of the road has its own risk as everyone else is trying to do the same. It can become one big tragic cluster in seconds.

This is why the Wyoming Highway Patrol (WHP) opposed legislative bills to raise the speed limit from 75 mph to 80 mph on long, lonely stretches of our interstate highways. The patrol reasoned that higher speeds would result in less reaction time to our unpredictable everything and urged Wyoming lawmakers not to raise the limit. Those patrol worries did not win the day. So, Wyoming motorists enjoy the higher speed limit, but the WHP is showing less tolerance for those exceeding the limit even by a few miles per hour.

Several months ago it came to light that the WHP tied raises, promotions, and bonuses to ticket quotas, setting off a firestorm of criticism that resulted in discarding such policy before lawmakers felt compelled to introduce bills to formally stop the practice. The negative public sentiment toward the WHP changed quickly after the April pile-ups as the patrol worked tirelessly in horrible conditions to rescue accident victims and clean-up the carnage for days afterward.

Newspaper photos of the scene from both accidents showed multiple mangled semis and prompted a number of letters to the editor urging truckers to drive more cautiously. What few outside the industry realize is that truckers cannot stop on a dime and are as susceptible as any other driver to sudden zero visibility.

Like the Serenity Prayer, we seek patience to accept what we cannot change, and strength to change what we must. Obviously, operators can lessen risk by making sure their equipment and their brains are in good working order and capable of handling higher highway speeds and adjusting to sudden changes in conditions.

Another wind of change in Wyoming has been greater protection for persons using non-motorized modes of transportation. During the last legislative session, a law was passed that requires motorists to allow bicyclists three feet when passing them on the roadway. This happened, mind you, when legislators were also considering whether to increase the speed limits on two-lane roads (where cross-country bicyclists are more likely to travel). If safety is a top priority, increasing the speed limit on two-lane roads may not be such a wise choice. Such a law has not yet passed.

Truckers traveling on rural roads and in town should be aware that Wyoming school buses are now equipped with video cameras, so as to more easily identify and prosecute those drivers who pass a bus that is stopped with flashing red lights. This development occurred because of the death of a little girl exiting a school bus who was hit by a passing motorist ignoring the flashing bus lights.

For several years, Wyoming law has required motorists to move to the passing lane when passing a stopped patrol car with flashing lights on the side of the road…if you can safely do so. Traffic is beyond your control but maintaining reasonable speeds to allow maneuverability is still in your control.

Wyoming lawmakers have been keenly aware of the dangers of distracted driving. Hand-held cell phone use is banned in most cities and towns, and texting while driving is forbidden everywhere in the State. Marijuana remains illegal in Wyoming but not in neighboring Colorado. I’m wondering if I’m the only one who has noticed a distinct change in the flow of traffic in Colorado since marijuana became legal. Too often now, I cross into Colorado on I-25 and see a number of drivers appearing completely unaware of how slow they are driving and what effect that is having on other motorists. Their “happy zone” is my frustration.

Another small wind of change that is of particular interest is a new Wyoming law that deals with towing abandoned or disabled vehicles. The Wyoming Department of Transportation removes vehicles when an operator cannot. Law enforcement must now choose from a rotating list of tow truck companies, something that was not done in the past.

Lastly, truckers whose native language is not English, should be aware of English Comprehension Examinations that, by law, WDOT personnel can administer at a Port of Entry if they have reason to believe that the trucker does not have a sufficient grasp of the English language in order to understand roadway signs and signals. Unfortunately, the results of the test may be considered “passing” by one patrolman at the Port of Entry on the eastern border of Wyoming, while the same test with the same results by the same trucker on the western border is considered “failing” by a different WDOT grader. The subjective nature of this makes it vulnerable to criticism as patently unfair. The ACLU has raised a number of objections and concerns about this test in recent years but the ACLU just closed its Wyoming office so will no longer be around to try to right this wrong.

As you can see, Wyoming laws and attitudes have changed only slightly this year. People in this State are generally grateful for all that the trucking industry and individuals bring to us. By constantly expecting the unexpected, you will be doing your part to prepare for and adjust to those wild, windy things you cannot change or control.

By: Deb Kellam, Hall & Evans, LLC


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Wednesday, September 2, 2015

It's Not Too Late to File Your 2290 Over the Phone!

Now that the deadline has passed, if you haven’t already gotten your 2290 filed it’s time to get going! You don’t want those IRS late fees and penalties to keep adding up on you, do you?

If you’re having trouble getting it filed or don’t know if you’ll have the time to waste in line at the IRS office, give us a call. Not only are we experts with trucking permits and registration, but we’re licensed tax professionals and can file your 2290 for you over the phone!

So why wait to get the 2290 out of your way, when you can call TSNAmerica and get your 2290 filed for you today!

What Do I Need?


All you need to do is make a five-minute phone call and give us your information. Here’s what you’ll need to have ready when you call:

  • Business Contact Information: You’ll need your business name, phone number, and address. Be sure that the information you give us matches exactly how it is registered with the IRS.
  • EIN: Employer Identification Number
  • VIN: Vehicle Identification Number
  • Taxable Gross Weight of the Vehicle: This number is the weight of your truck, trailer, plus the maximum weight that can be hauled in the trailer. If you are unsure of the taxable gross weight of your vehicle, it should be listed on the vehicle’s registration.
  • Payment Information: You’ll need to decide how you want to pay the tax fees, the IRS accepts payments via electronic funds withdrawal, EFTPS, or via check/money order. 

Once we have all that information, we’ll ask you if any of your vehicles are used for special purposes such as logging or agriculture, as it can affect your taxes. After we get all of your information, we’ll email you a copy of Form 8453 for you to sign and send back to us via email, fax, or postal mail, whichever is the most convenient method for you.

After we receive your signed copy of the 8453, that gives us the “good to go,” and we’ll get your 2290 filed that day and send you a copy of your Schedule 1 as soon as your return is accepted.

So pick up the phone and make the five-minute phone call to TSNAmerica today, and let us take the paperwork out of your way.

If you have any questions about our 2290 e-filing service, you can give us a call at 803.386.0320, email us at support@tsnamerica.com, or you can fill out service request. Remember, we also provide lots of other trucking services, so be sure to let us know if you need help with anything else so that you can get back to trucking!


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Wednesday, August 26, 2015

Free Live Training Session: IFTA Recordkeeping


When you’re on the road for a living, how on earth does anyone expect you to keep proper records? Do they expect you to keep a giant file cabinet in the cabin of your truck instead of a bed? Well of course not, because that would be ridiculous. But as you already know, just because something is ridiculous, doesn’t mean IFTA won’t require you do it.

If you haven’t already experienced an audit from your base jurisdiction you’ll have to take our word for it; they aren’t fun. Luckily though, there is one clear-cut way proven to help avoid audits and also to speed up the audit process if you do ever find yourself in that scenario. Wanna take a guess what is is? If you guessed that it’s keeping records based off the not-so-inconspicuous blog title, then you’d be right! So keep on reading, and we’ll tell you about how your friends at TSNAmerica can help you find better ways to keep your records and stay organized.

Live Training Session


If you’ve ever done a quarterly IFTA report, you already know that there’s a lot you have to keep up with. Between tracking your mileage traveled in every state, keeping up with all of your fuel purchased, and trying to manage all of your fuel receipts, it can get a little confusing and messy.

Luckily for you, we’ve got a sure-fire way to help you hone your skills; just watch our live training session! I mean seriously, what better way to learn some new recordkeeping skills than to watch our team of trucking service and recordkeeping professionals give you the best tips, tricks, and methods to keep yourself organized.

The session will be held Thursday, September 3 at 4:00 p.m. ET, and will cover the art of IFTA recordkeeping. We’ll also go over some examples of good reports and bad reports that have been sent to us over the years, so you can get a better feel of what to do and not to do.

How Do I Sign-up?


To sign-up, just follow the link here, and enter in your email address and name to register. Once registered, you will be able to attend the training session for free!

We take great pride in knowing our stuff, and our trucking service professionals always stay up-to-date on the latest industry standards. Since it’s our job to make sure that your operations run smoothly, we’ll also be hosting several other upcoming sessions, and we’ll be announcing the dates of each during the IFTA recordkeeping session. Plus, we’ll save all of our other training sessions, so you’ll be able to access them at any time!

At TSNAmerica, we take the problems of our customers and make them our own. Want someone to solve yours? Then just give us a call at 803.386.0320, or email us at support@tsnamerica.com, and we’ll make sure we get you taken care of.
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Thursday, August 20, 2015

Breaking News: New Trucking Regulations

So far this summer has been an uncharacteristically busy one for the trucking industry. It seems like just about every week the Senate is passing a new transportation bill, and it can be a daunting task to keep up with all the new rules and regulations.

But that’s what your friends at TSNAmerica are here for, so take a look below and we’ll go over all the new mandates and bills that have been passed recently or will be coming soon.

Trucking Updates


So far this summer, these are the new mandates and bills that have been either passed or proposed.

Speed Regulator Law:

A newly proposed bill would require the use of speed limiters on heavy trucks is set to be published by the Department of Transportation this week. Details of the bill have not been made public yet, but the bill is expected to pass through the White House and be published by the National Highway Traffic Safety Administration later this week. However, the bill is expected to include the proposed speed limit and also whether or not the rule will be applied to trucks that are already in use.

E-log Mandate:

Also this week, the final version of the Federal Motor Carrier Safety Administration’s rule that would make the use of electronic logging devices mandatory is supposed to be finished. The rule will not actually take effect until two years after its publication in the Federal Register, but it will require all drivers that must keep duty records to use an electronic logging device.

The rule is currently under review by the Office of Management and Budget, although it is expected to be cleared next month on September 21 and published by September 30. in addition to this rule, a corresponding rule.

DRIVE Act:

Also within the last month, the DRIVE Act, which stands for Developing a Reliable and Innovative Vision for the Economy, was approved by the US Senate with a vote of 65 to 34. This is big news for trucking because let’s face it, we all know the highways across our country could use some work. The bill comes at a big time for the industry, as over the last several years 34 short-term extensions have been passed to extend the current method for highway funding, which has proven to be ineffective. The new bill will put over $350 billion into the funding of our nation’s highways, railroads, and public transit systems. While the sponsors of the bill were only able to guarantee the bill’s first three years, the bill is still a huge step forward for the industry.

New Transportation Bill:

In addition to the aforementioned DRIVE Act, the Senate has also been working on another transportation-related bill. Although it’s been 22 years since the last time taxes were raised as an act of Congress, it’s looking more and more likely that those 22 years will be coming to an end soon.

Senator Tom Carper from Delaware announced the TRAFFIC Relief Act of 2015, which would increase fuel taxes by four cents each year for the next four years in order to offset years of inflation. The money would go towards the highway trust fund, and the proposal would index taxes to the rate of inflation after four years and would make a pair of earned income tax credits permanent.

Thanks for reading Trucking Nation, we hope you enjoyed the trucking update. Be sure to stay tuned for more updates from TSNAmerica.

And remember, if you ever have any questions about new trucking regulations or registration requirements, don’t hesitate to give us a call at 803.386.0320, or email us at support@tsnamerica.com.


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Thursday, August 13, 2015

IRP Registration: Everything You Need to Know

With the end of the second quarter in the books and 2290 season in full swing, it can be a
hassle to have to remember exactly what permit, tax form, and registration you need to complete or renew. That’s why your friends at TSNAmerica are here to remind you that with the end of August and September comes renewal deadlines for IRP registration in several states.

Now you may be thinking, “What exactly is IRP registration, and how do I do I register?” Just look below, and we’ll tell you everything you need to know about IRP, and even how to get your registration done or renewed today!

What is IRP Registration?

IRP stands for the International Registration Plan, and is an agreement among US states, the District of Columbia, and provinces of Canada for payment of commercial motor carrier registration fees. If you operate in multiple states or provinces, you must register with your base jurisdiction.

The registration is mandatory for all commercial vehicles that weigh over 26,000 pounds or have three or more axles that operate in multiple jurisdictions across the United States/Canada.

How Do I Register for IRP?

To obtain and maintain your IRP registration, there are several steps you will need to follow including:

Choosing Your Base Jurisdiction: The first and most important step is choosing your base jurisdiction. Typically, this is just the state or province where your business is located. In order to choose a state/province as your base jurisdiction, you will need to have documentation to prove that your business is headquartered there.

Apply For Registration From Your Base Jurisdiction: In order to do this, you will have to prove your right to use the state as a base jurisdiction, complete an application, and pay the required fees. You will also need to make sure that you are current on all of your HVUT/Form 2290 payments, and that you have supporting documentation. Supporting documentation includes, but is not limited to, IFTA registration, vehicle title, and proof of insurance. If you are unsure what documents you need, check the requirements by contacting your base jurisdiction.

Display Vehicle Registration Credentials: This one is kind of self explanatory, but after you get receipt stating that you’ve paid for your registration and received your decals, make sure that you display them properly on your vehicle. The exact spot to display the decals varies by jurisdiction, so again, if you have any questions at all, contact them to ensure that you’re doing everything correctly.

Maintain Your Distance Records: After you have obtained your registration, just like with IFTA, you’ll need to be sure that you’re keeping proper distance records. Records must be kept for all mileage traveled in each jurisdiction, so the fees you paid are distributed properly to any states you operate in. In case you are ever audited, be sure that you keep records for at least three years after the close of the registration period.

If all of this sounds a little confusing, don’t worry, that’s where we come in. Not only will we help you obtain your IRP registration, but we’ll do it for you! Just give us a call at 803.386.0320 or email us at support@tsnamerica.com, and our team of trucking specialists will get you all taken care of. Not to mention, we also offer tons of other trucking services, so don’t hesitate to contact us if you ever need anything!
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Wednesday, August 12, 2015

It's Official: Our Parent Company Has Made the Inc. 5000!

At TSNAmerica, we’re thrilled to announce that SPAN Enterprises, our parent company, has made the Inc. 5000! The Inc. 5000 is composed annually and contains the fastest-growing privately-held companies in the United States. SPAN officially checked in at number 1150 on the list, making it the 11th largest company in the Charlotte metro area and the fastest-growing software company in South Carolina!

TSNAmerica and the Company Behind the Scenes


Truck Services of North America was launched in 2012, and our team and agency is one of many services provided by SPAN Enterprises. As you may or may not already know, we are a registration and processing agency providing solutions for the hard workers in America’s highly-regulated transportation industry.

With our customer service and professionalism, we’ve done all we can to become the nation’s premier processing agency. All of our transportation service experts work closely with federal and state agencies to ensure that our customers stay informed of constantly changing rules and regulations.

We take pride in being a true one-stop shop for all your trucking needs, so we have professionals that provide services including 2290 filing, IRP registration, HazMat Certification, IFTA filing, and much more.

Not to mention, we have a US-based support team that’s able to answer all of your questions, all year long. No having to talk to someone halfway across the world or getting stuck with a clueless customer service representative, our tax experts have your back!

More About SPAN Enterprises


SPAN Enterprises was created in 2010 by co-founders Agie Sundaram and Naga Palanisamy, who first created Unitwise, a business management program specifically crafted for Mary Kay sales professionals.

Since then, the company has grown from its original duo to over 200 employees spanning the globe. SPAN has launched over 14 different cloud based applications, and over 20 different software program. Most of the company’s work is in e-filing tax software platforms and business management programs, although it plans to launch more in new industries before the end of the year.

As SPAN has grown over the last few years, TSNAmerica has grown as well. We have done everything in our power to continue our growth, while doing it from the same small town where it all began, Rock Hill, South Carolina.

As a company, we’re continuing to grow and striving to reach new levels every year. We couldn’t have done it without you, our customers, so thanks to you all for helping us to create something special. Even as we continue to grow, our small-town mentality will never change, and neither will our service. We look forward to the years to come, Trucking Nation!


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Wednesday, August 5, 2015

2290 Phone Filing: Give Us a Call!


The Heavy Vehicle Use Tax season is in full swing, and you’ve got just under four weeks left to get those 2290’s filed.

If you’re having trouble getting it filed or don’t know if you’ll have the time to wait in line at the IRS office, give us a call. Not only are we experts with trucking permits and registration, but we’re licensed tax professionals!

So why wait until the August 31 deadline to get the 2290 out of your way, when you can call TSNAmerica and get your 2290 filed for you today!

What is a 2290?


Form 2290 is a federal tax form used to file Heavy Vehicle Use Tax, also known as HVUT. The form must be filed annually if a taxable motor vehicle weighing over 55,000 pounds is registered, or required to be registered in your name under District of Columbia, Canadian, or Mexican law at the time of its first use during the tax period, and that vehicle will travel 5,000 miles or more during the tax year. The HVUT season runs from July 1 every year to the following June 30. After filing, you will receive a stamped Schedule 1, which acts as your proof of payment and must be kept in your truck for records.

Need some help? File it all over the phone!


If you need any help filing your Form 2290, we offer phone filing! All you need to do is make a 5-minute phone call and give us your relevant information. Here’s what you’ll need to have ready when you call:

  • Business Contact Information: You’ll need your business name, phone number, and address. Be sure that the information you give us matches exactly how it is registered with the IRS.
  • EIN: Employer Identification Number
  • VIN: Vehicle Identification Number
  • Taxable Gross Weight of the Vehicle: This number is the weight of your truck, trailer, plus the maximum weight that can be hauled in the trailer. If you are unsure of the taxable gross weight of your vehicle, it should be listed on the vehicle’s registration.
  • Payment Information: You’ll need to decide how you want to pay the tax fees, the IRS accepts payments via electronic funds withdrawal, EFTPS, or via check/money order. 

Once we have all that information, we’ll ask you if any of your vehicles are used for special purposes such as logging or agriculture, as it can affect your taxes. After we get all of your information, we’ll email you a copy of Form 8453 for you to sign and send back to us via email, fax, or postal mail, whichever is the most convenient method for you.

Once we receive the your signed copy of the 8453, that gives us the “good to go,” and we’ll get your 2290 filed that day and send you a copy of your Schedule 1 as soon as the IRS accepts your return.

So pick up the phone and make the 5-minute phone call to TSNAmerica today, and let us take the paperwork out of your way.

If you have any questions about our 2290 e-filing service, you can give us a call at 803.386.0320, email us at support@tsnamerica.com, or you can fill out service request. Remember, we also provide lots of other trucking services, so be sure to let us know if you need help with anything else so that you can keep trucking!


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Thursday, July 30, 2015

What's Due: July 31 Tax Deadlines

That’s right truckers, the deadline is upon us, and there’s only 2 days left to file your taxes before facing fees and late penalties. In addition to your IFTA returns being due, special use taxes for the states of New York, New Mexico, and Kentucky are also due before the end of the day on July 31.

If you haven’t already filed, you’re not late yet, but you will be if you don’t get a move on! If you don’t like the stress that comes with the tax deadline, give us a call today and let us take the tax-filing burden off your shoulders with a simple phone call.

Below we’ve listed all the taxes that are due before the July 31 deadline:

IFTA:


IFTA stands for International Fuel Tax Agreement, and it is necessary to file if you operate in a participating jurisdiction. All 48 contiguous states participate in IFTA (with the exception of Oregon), as well as some Canadian provinces. The 2nd quarter ended on June 30, and you have until the July 31 deadline to get that return filed.

If your vehicle weighs over 26,000 pounds, or has over three axles, you will be required to file a quarterly return. Even if you didn’t operate during the quarter, if you have an IFTA license you will need to file.

New Mexico Weight-Mile Tax:


New Mexico weight-mile tax is a special use tax for all heavy vehicles that operate in the state of New Mexico. The tax must be paid on all vehicles that weigh over 26,000 pounds. However, the tax is graduated, so the amount of tax paid increases as the weight of the vehicle increases.

In order to operate in New Mexico and pay the state’s weight mile taxes, companies must obtain a New Mexico Weight Distance tax permit for each vehicle.

Kentucky Highway Use Tax:


Kentucky highway use tax is another special tax that is determined based on the amount of mileage traveled by heavy trucks within the state of Kentucky.

All vehicles that have a taxable gross weight over 60,000 pounds must file (although buses and farm-licensed vehicles are an exception). To file, you will first need to obtain a tax license from the state, and you will be given a KYU number that you will use to file under.

New York Highway Use Tax:


New York highway use tax is a special tax for all heavy vehicles that operate in the state of New York, excluding mileage traveled on toll-paid portions of the New York State Thruway. The tax must be filed by all vehicles that have a gross taxable weight over 18,000 pounds, and by all unloaded trucks over 8,000 pounds or tractors over 4,000 pounds.

If you only travel through New York on occasion, you may obtain a temporary trip permit to avoid having to file and pay for the highway use tax. However, you can only obtain a maximum of 10 trip permits per year so be sure to use them wisely!

At TSNAmerica, we understand that with all these tax deadlines at the same time, it can be difficult to get filed on time, especially if you’re running a bit behind. That’s why we make it simple by preparing and filing quarterly returns for you. Give us a call today at 803.386.0320, or email us at support@tsnamerica.com, and let us take the paperwork out of your way!

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Wednesday, July 22, 2015

BOC-3: Everything You Need to Know

If you’re a trucker and you plan to operate in interstate commerce, you will be required to file a BOC-3. If you’re asking yourself what in the world a BOC-3 is, don’t fret. Stay tuned, and we’ll tell you everything you need to know about the BOC-3, and how you can get it filed today.

What is a BOC-3?


A BOC-3 is a federal form that designates legal agents upon which process may be served. It stands for “blanket of coverage,” and is often required before federal operating authorities can be granted within the United States.

A BOC-3 is typically filed after an MC# has been issued in order to obtain interstate operating authority. The BOC-3 form is submitted to the FMCSA, and is used to designate process agents in each state where your business operates.

Process service agencies are third-party companies capable of granting BOC-3 filings. All process agencies must employ or lease the services of individuals or entities in each state, and must be registered with the FMCSA in order to grant a BOC-3. Each process agent acts as your representative for that state, and accepts all legal documents or court papers that may be served to your business. The agent then forwards those documents to you, and can advise you on how to proceed according to the laws in your state.

How to File Your BOC-3:


To file your BOC-3, you can file it yourself or have a process agent file on your behalf with the FMCSA. The completed form must include all states for which agency designations are required. If you are having your form done by a process agent, that agent must be designated for each state in which the carrier, broker, or freight forwarder operates.

Once the form is finished, the original signed copy must be filed with the FMCSA, and a copy should be filed with each state where the operation is conducted. One copy must also be kept by the carrier, broker, or freight forwarder at its principal place of business. If for any reason you need to change your designation, you will need to file a new form BOC-3 with the FMCSA. When this is done, copies of the new form will only need to be sent to states affected by the change or new filing.

How We Can Help:


Filing your BOC-3 can be a little tricky, and you’re probably wondering, how am I supposed to find a processing agent? Well, we’ve got some good news for you; we are BOC-3 certified! Not only can we obtain your MC# for you, but we can take care of the BOC-3 at the same time. Or, if you already have your MC#, we can complete your BOC-3 form in less than five minutes! Don’t believe us? Well then give us a call at 803.386.0320, and start your stopwatch! If you have any questions about our services, you can call us or send us an email at support@tsnamerica.com.

We will also be hosting a webinar this week on how to file Form 2290 with us over the phone. To register for the webinar, click here and enter in your first and last name, along with your email address. The webinar will be taking place on Thursday July 23, from 4:00 p.m. to 5:00 p.m. ET.

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Thursday, July 16, 2015

TSNA: Trucking News Update

It seems like just about every week this summer there’s been something monumental or groundbreaking happening in the Trucking Nation. Whether it's a new law or bill, new rig technology, or another tax deadline to remember, this summer has been quite a busy time for the trucking industry. Take a look below, and we’ll tell you about all the new and interesting additions to the trucking industry so far this summer.

Summer Trucking News Updates


Fuel Tax Increase: While for some this is more of a slight annoyance than it is news, for truckers this can be quite a costly issue. Since July 1, seven states have increased their fuel taxes, including Idaho, Georgia, Maryland, Michigan, Rhode Island, Nebraska, and most recently Washington state. If your state or a state you travel through isn’t included in the list, it could be next. Many other states and even some Canadian provinces are still considering a spike in fuel taxes.

House Announces New Short-Term Funding Bill: Just this week, the House of Representatives has unveiled a new short-term highway bill, the third bill since MAP-21’s expiration last year. The current funding is set to expire July 31, and the new bill would extend that funding to the end of the year. The funding would help the nearly bankrupt Highway Trust Fund by pumping in close to $8.5 billion from the nation’s general fund.

Samsung Announces New Smart Truck: At the end of last month, Samsung unveiled its newest addition to the tech industry, the smart truck. The smart truck was created to first be used in Argentina, where there is nearly one traffic fatality every hour, with many coming from drivers attempting to speed around semi trucks. The truck actually contains a camera on the front and a TV screen on the back, which shows the view from the front of the truck, essentially allowing drivers to “see around the truck.” While it may be some time before we see these on US highways, if they prove to limit traffic fatalities, it may be sooner rather than later.

Kentucky Emergency Exemption: On July 14th, Kentucky announced an emergency exemption for all utility vehicles operating in the state due to severe weather. This allows these vehicles an exemption from the standard hours of service requirements, mandatory stoppage at weigh stations, IRP registration, and also from obtaining oversize/overweight temporary permits. Keep in mind that these exemptions are not for all trucks, only those helping with relief efforts. The exemption is in place through the 23rd of July.

IRS Offices by Appointment Only: The IRS announced that for this Heavy Vehicle Use Tax season, 10% of its offices will be available by appointment only. So if you’re used to going up to your local IRS office and waiting in line, you may have to alter your plans a bit.

We know as a trucker with a hectic schedule, it can be hard to find time and find an IRS office to get an appointment scheduled. Luckily for you, there is another way to get your Form 2290 filed, and you can do it without even leaving the cab of your truck. Just make a 5-minute phone call to TSNAmerica, and we’ll do it for you, same day. Don’t forget Form 2290 is due by August 31, so don’t hesitate, and call us today!

Thanks for reading Trucking Nation, we hope you enjoyed the news update. Be sure to stay tuned for more updates from TSNAmerica.

And remember, if you ever have any questions about new trucking regulations or registration requirements, don’t hesitate to give us a call at 803.386.0320, or email us at support@tsnamerica.com.


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Wednesday, July 8, 2015

IFTA: Avoiding an Audit

We’ll start you off with a little known, yet very important fact; every base jurisdiction is required to audit 3% of its IFTA accounts per year. Doesn’t seem very fair, does it? Well it’s not, but that won’t keep you from being affected by the rule.

The policy is in place as a safety precaution to be sure that all drivers are keeping accurate fuel and mileage records. Because of this, any driver can be randomly selected for an audit at any time, often with little or no notice.

While many are random, there are also several other reasons for your base jurisdiction to decide to audit you. Below we’ve listed some of the most common reasons for an audit so you can be sure to avoid them.

Reasons for an Audit


Reporting False Information on Application: When applying for an IFTA license, be sure that all of the information you submit is correct and accurate. Even if it’s not intentional, submitting false or incorrect information is taken very seriously and is a great way to get audited by your base jurisdiction.

Gaps in Mileage: This issue occurs when the mileage on a trip log from the end of a day doesn’t match up with the mileage beginning the next day. This happens quite often on accident, as many drivers don’t realize that their personal or leased miles must also be included on trip logs. Mileage recorded should include all interstate and intrastate movement, including loaded, empty, deadhead, and/or bobtail miles.

Skewed MPG Calculations: Another great way to immediately draw a red flag with your base jurisdiction is to have a large amount of variance in your miles per gallon calculations. If that is the case, there needs to be an obvious reason for the discrepancy, such as different road conditions, varying weight loads, etc. If there is not a clear reason for the variance, it will more than likely trigger an audit.

The range of your miles per gallon should also fall within the average of 5-10 mpg. If your MPG falls outside of this range, then you have most likely made an error during your calculations. Some states will actually not even allow filings that are not within that range.

Non-continuous Jurisdictions:
When completing your trip logs, they must show continuity from the starting point to the destination, including every district in between. If you have your trip logs ending in one state, and they start back with you in the middle of another state, you can bet your tail you’re going to get audited.

Decals Missing or Not Displayed Properly: Not having proper decals or not maintaining them for the proper amount of time can also be a costly issue. All decals are required to be accounted for and maintained for 4 years, and a detailed inventory list must be kept in case of an audit that includes:

  • Vehicle numbers (VIN, license plate, and unit number)
  • Assigned decal numbers 
  • Date the decals were assigned
  • Any special notes with relevant vehicle information (truck wrecked, painted, etc)
Random Selection: This is by far the most common reason for an audit. Even if you can avoid all of the above issues, there is still a chance that you can be chosen at random for an audit. So be sure that even if you’re compliant with all of the IFTA rules and regulations that you have all of the proper documentation, that way the process is as quick and painless as possible if you do ever have to deal with an audit.

If you don’t have time, or don’t want to deal with all the paperwork and calculations that accompany an IFTA return, Truck Services of North America is always here to help. We’ll not only calculate the amount owed for your return based on your trip sheets, we’ll file it for you. Just give us a call at 803.386.0320 or email us at support@tsnamerica.com, and let TSNAmerica work for you. We also offer several other trucking services, so if you need any help filing your Form 2290 or registering for your IRP, we can do that, too!

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