4th Quarter Oregon Weight-Mile Tax & Form 2290 Due Date

Today is the deadline to file your 4th quarter Oregon Weight-Mile Tax Return (for monthly reporters, it’s the January filing deadline) and Form 2290 for vehicles first placed on the road in January.  

You are required to file an Oregon Weight-Mile tax return regardless if you had any Oregon operations or not. You must cancel your Weight Receipt if you will no longer be operating in Oregon.  

All first year Weight Receipt holders are required to report mileage tax on a monthly basis.  While paying on a monthly basis, the report and payment must filed online or be postmarked by the postal service by the last day of the month following the reporting period.  For example, your January report must be postmarked no later than February 28th.

Don’t have time to file today? Just give Truck Services of North America a call at 803.386.0320 to file over the phone and have the following information available:

• EIN
• Vehicle Identification Number (VIN), and Gross Weight of the Vehicle (Combined with maximum load)
• Form of IRS payment,  either Electronic Funds Withdrawal (EFT), Electronic Federal Tax Payment System (EFTPS) or Check/Money Order

As a premier processing agency, Truck Services of North America can obtain and file your Weight-Mile Tax  and Form 2290 for you.  TSNmerica takes the paperwork out of your way. Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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February 28th 2290 Deadline for Vehicles First Used in January 2014

Deadline to file your Form 2290, if you first placed your vehicle on the road anytime during the month of January, is tomorrow!

A Vehicle is considered to be a taxable vehicle if it was operating on public roads between the tax periods of July through June. A vehicle is also considered to be taxable if it has a taxable gross weight of at least 55,000 pounds and travels at least 5,000 miles during the tax period (7,500 miles if used for agriculture).

Just give Truck Services of North America a call at 803.386.0320 and have your business details, including EIN, Vehicle Identification Number (VIN), and Gross Weight of the Vehicle (Combined with maximum load) and form of IRS payment,  either Electronic Funds Withdrawal (EFT), Electronic Federal Tax Payment System (EFTPS) or Check/Money Order and we take care of the rest.

As a premier processing agency, Truck Services of North America can file your Form 2290 Heavy Highway Use Tax for you.  TSNAmerica takes the paperwork out of your way! Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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IRS Warns of Fake Emails and Phone Calls

The February 24, 2014 IRS Tax Tip warns of scammers who send emails or make phone calls in attempt to get your personal information.  Be aware that the IRS will never ask you for personal information through email or over the phone.

Here’s advice from the IRS on what to do if you ever find yourself in these situations:

If you get this type of ‘phishing’ email, the IRS offers this advice: 

• Don’t reply to the message. 
• Don’t open any attachments or click on any links. They may have malicious code that will infect your computer. 
• Don’t give out your personal or financial information.
• Forward the email to phishing@irs.gov. Then delete it.

If you get an unexpected phone call from someone claiming to be from the IRS:

• Ask for a call back number and an employee badge number.
• If you think you may owe taxes, call the IRS at 800-829-1040. IRS employees can help you.
• If you don’t owe taxes or have no reason to think that you do, call the Treasury Inspector General for Tax Administration at 800-366-4484 to report the incident.
• You should also report it to the Federal Trade Commission by using their “FTC Complaint Assistant” on FTC.gov. Please add "IRS Telephone Scam" to the comments of your complaint

See www.irs.gov/uac/Newsroom for full details.

Truck Services of North America works to help you stay informed of situations that may affect you. For more information about any of our other services, contact us at TSNAmerica.com, email support@TSNAmerica.com or call 803.386.0320.

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Form 8849-Claim For Refund of Excise Taxes

If you sell a vehicle after you have filed your Form 2290 Return, you would need to file Form 8849, Schedule 6 in order to claim your credit.  You would also use Form 8849 if your vehicle was stolen, destroyed or for any vehicle on which the tax was paid on Form 2290 if the vehicle was used 5,000 miles or less on public highways (7,500 or less for agricultural vehicles) during the tax period (July 1–June 30).

As a premier processing agency, Truck Services of North America can file your Form 8849 for you.  TSNAmerica takes the paperwork out of your way. Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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4th Quarter Oregon Weight-Mile Tax Deadline is February 28th

Reminder, 4th Quarter Oregon Weight-Mile Tax Returns are due on Friday, February 28th.

You are required to file a tax return regardless if you had any Oregon operations or not. You must cancel your Weight Receipt if you will no longer be operating in Oregon.  

All first year Weight Receipt holders are required to report mileage tax on a monthly basis.  While paying on a monthly basis, the report and payment must filed online or be postmarked by the postal service by the last day of the month following the reporting period.  For example, your January report must be postmarked no later than February 28th.

As a premier processing agency, Truck Services of North America can obtain and file your Weight-Mile Tax  and file your taxes for you.  TSNAmerica takes the paperwork out of your way. Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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Additional IRP extensions for Georgia

The following was posted to the International Registration Plan website:

Friday, February 14, 2014  

Due to the recent winter storms and the declared State of Emergency, Georgia has granted an additional extension for January registrations and an extension for February registrations.

Please see the memo for more information.

If you have any questions or concerns, please contact the Georgia Department of Revenue, Motor Vehicle Division at (855) 406-5221.

Need help with your renewal?  Give Truck Services of North America a call and we can assist you! For more information about IRP or any of our other services, contact us at TSNAmerica.com, email support@TSNAmerica.com or call 803.386.0320.

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Obtain Your Operating Authority

Getting your own operating authority gives you the freedom and ability to run your own operation. In addition to getting your authority, you will be required to register your vehicle and set up the necessary tax accounts, in order to run legally.

At Truck Services of North America, we have packages to assist you and can customize a package to meet your individual needs.  We offer many services, and here a few:

FMCSA Interstate Operating Authority

Also referred to as an "MC","FF" or "MX" number, depending on the type of authority that is granted. Generally, 'for-hire' carriers engaging in interstate are required to have Interstate Authority Federal Motor Carrier Safety Administration (FMCSA). TSNA has the expertise to get you your federal authority - quickly and accurately.

Intrastate Authority

Intrastate trucking authority is the right granted by a state to commence for hire trucking operations within the borders of that specific state. A company that is only engaged in intrastate activities does not need to register with IRP or IFTA.

USDOT Number

Companies that operate commercial vehicles transporting passengers or hauling cargo in interstate commerce must be registered with the FMCSA and must have a USDOT Number. The USDOT Number is a unique identifier used to monitor your company’s safety and compliance during inspections and audits. FMCSA regulations require that all companies and individuals transporting passengers or cargo across state lines using commercial vehicles with a total gross or combined weight of 10,000 lbs or more must register with the FMCSA and obtain a USDOT number. Many states now require ALL commercial vehicle registrants to obtain a USDOT number, including intrastate carriers.

Companies required to obtain a USDOT number must re-file appropriate documentation biennially or in the event the company needs to update information with the FMCSA.

Unified Carrier Registration (UCR)

The Unified Carrier Registration (UCR) Program is a federally-mandated, annual state-administered registration program. In 2007, Congress replaced the Single State Registration System (SSRS) with the Unified Carrier Registration (UCR) program. The UCR agreement requires all interstate carriers, freight forwarders, leasing companies and brokers based in the United States, Canada, and Mexico to register and submit an annual filing. Those registered under the UCR agreement are also subject to annual fees based on the total number of commercial vehicles operated by the company.

BOC-3 (Process Agents)

Federal regulations require all motor carriers, brokers and freight forwarders to have a current BOC-3 form on file with the FMCSA. The BOC-3 is used to designate process agents (also known as BOC-3 agents) in every state in which the business operates. The process agent serves as a representative for your business in the event that legal documents or court papers must be served.

As a premier process service agency, Truck Services of North America provides the services and tools to help start your business and keep it compliant. Let TSNAmerica navigate your business through the maze of paperwork! Check out all our services at TSNAmerica.com. Don’t see what you are looking for?  No problem, simply fill out the Service Request Form and note the service you require in the message section and we will contact you for details.  Of course you can always email us at support@TSNAmerica.com or call 803.386.0320. TSNAmerica takes the paperwork out of your way!

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Delaware IRP Cab Card Changes

Beginning February 24, 2014, Delaware will begin issuing new cab cards, measuring 8 ½” X 11,” printed in black ink on white card stock weight paper, according to a memo released on January 7, 2014. The implementation will take place over the next 12 months.

Truck Services of North America works to help you stay informed of changes in laws that affect you. TSNAmerica takes the paperwork out of your way. Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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File Form 2290 By Phone

Form 2290 is used to file Heavy Vehicle Use Tax for taxable vehicles. A Vehicle is considered to be a taxable vehicle if it was operating on public roads between the tax periods of July through June and if it has a taxable gross weight of at least 55,000 pounds and travels at least 5,000 miles during the tax period (7,500 miles if used for agriculture).

Heavy Vehicle Use Taxes must be filed using the Form 2290 on an annual basis. The Tax period for Heavy Vehicles begins on July 1st and ends on June 30th of the following year. The annual renewal of your Form 2290 for a new tax period IS DUE BY August 31st each year.

For new vehicles placed in service, the IRS Form 2290 must be filed by the last day of the month following the month of first use. For example, if you purchase and first use a vehicle in September, you must file a Form 2290 by the end of October.

On the road and unable to file on your own?  No problem, just give us a call and we’ll take care of it for you.  We take all your information over the phone and submit it to the IRS on your behalf!  All we need is your information and a signed Form 8453, giving us the authorization to file for you.  We can fax you the form, you sign it a fax it back and we take care of the rest.

We can even send your employer proof that you filed your Form 2290 for you.  So don’t risk IRS penalties by missing the upcoming deadline.  Truck Services of North America can handle it for you with providing on time truck tax filing. TSNAmerica takes the paperwork out of your way.  Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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Prepare Now For 1st Quarter Filings

If you have an IFTA license, you must file the Quarterly IFTA tax return to your base jurisdiction, even if you did not operate or purchase any taxable fuel in an IFTA member jurisdiction during the specific quarter. You will need to separate your mileage and fuel records for each fuel type.  

Kentucky, New Mexico, New York & Oregon also require a use tax license if you operate in that state. Each license requires a quarterly return must be filed. March 31, 2014 is the end of the 1st Quarter and the deadline to file your returns is April 30, 2014.

What you need:

1. Mileage log-whether you use manual trip sheets, GPS, or electronic trip sheets; it is not only necessary to have in order to file your quarterly IFTA, but you will need these if you are ever audited.
2. Fuel Receipts-you will need to know how many gallons of fuel were purchased in each state.

As mentioned above, in addition to IFTA, if you travel in Kentucky, New York, New Mexico or Oregon you will also need to file a Weight Distance Tax Return, in each state.

New York Highway Use Tax (NYHUT)

• Carriers operating certain commercial motor vehicles that weigh 18,000 lbs or greater in New York are required to register and obtain NYHUT tax credentials. Once a NYHUT account has been established, carriers must file and pay mileage tax on a quarterly basis.

Kentucky Use Tax (KYU Number)

• All commercial motor vehicles (except buses) with a gross weight of 60,000 lbs and over traveling into or through Kentucky must be registered with the state. Carriers with an active KYU Number are then required to file a quarterly return and pay mileage taxes to Kentucky. New qualifying vehicles must be listed with Kentucky prior to the vehicle entering the state. Temporary permits are also available.

New Mexico Weight Distance Tax

• All commercial motor vehicles with a gross weight in excess of 26,000 lbs. must be registered with the state before traveling into or through New Mexico. Entrance can be paid at the port if not registered; however, it is not cost effective to pay at the port unless you travel through New Mexico only once or twice per year. Once a Weight Distance Tax account in New Mexico is established quarterly reports must be filed and mileage tax paid.

Oregon Weight-Mile Tax

• All commercial carriers with a gross vehicle weight in excess of 26,001 lbs. must obtain a temporary or annual permit to travel into or through Oregon. Oregon does not belong to the International Fuel Tax Agreement; however, a proper tax permit must be obtained before entering this state. Heavy fines are imposed on carriers entering into Oregon without the proper credentials.
• Oregon requires all new entrants to become bonded before permanent credentials are issued. Bonds may be placed by a Surety Company or posted with cash. The size of your fleet will determine the amount of the bond required.

As a premier processing agency, Truck Services of North America can assist with your IFTA,  NY HUT, KYU, New Mexico and Oregon Weight Distance Taxes.  TSNAmerica takes the paperwork out of you.  Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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