How to get an EIN for your Form 2290

With the 2021-22 Form 2290 renewal season happening right now, you should have already filed your heavy vehicle use tax. But many of you may still be wondering if you can file using your Social Security Number. 

Unfortunately, the good old days of simply using your Social Security Number to file those 2290’s are long gone, and if you don’t already have an EIN, you don't have much time left to apply for one before the August 31 deadline.

What’s an EIN?

An EIN, also known as an Employer Identification Number or a Federal Tax Number, is a unique nine-digit number that is used to file heavy vehicle use tax. TSNAmerica can help you get one, right now!

EIN numbers:

• Contain nine digits in the form of XX-XXXXXXX
• Cannot be transferred or cancelled
• Are used for business activities only
• Should not be used in place of your SSN

Why Do I Need One Now?

You may be wondering why you should begin this process now if you haven’t already. Well, the process of filing for and receiving an active EIN can be a bit time-consuming, and if not done in time, can delay your 2290 filing and even potentially cost you late penalties. 

On average, it takes the IRS 10 business days to activate an EIN, and in some cases, it can even take up to 15. Until your EIN becomes active, your return will be rejected again, and again, and again. With the August 31 deadline only 18 days away, it's time to get that EIN, now!

How Can I Get One?

Although the process of obtaining an EIN is free through the IRS, it can be somewhat of a daunting task to handle on your own. The good news is that even if you don’t have the time to go through the strenuous process of filing and waiting for an EIN to become active, we can do it for you!

Truck Services of North America specializes in making the entire process as simple and hands-off as possible for truck owners and operators. TSNAmerica’s tax specialists provide countless services for truckers and will take care of the EIN process in its entirety with a simple five-minute phone call.

Be sure to exercise caution, however, as there is no shortage of people out there charging upwards of $400 in return for assistance with the process. TSNAmerica provides this service for only $80.

After you have your active EIN, there’s only one thing left to do and that’s to file your 2290. Don’t want to deal with that process either? With another simple five-minute phone call, TSNAmerica will take care of that for you too and have your stamped Schedule 1 sent to you in a matter of minutes. If your return is rejected for any reason, TSNAmerica will even make any necessary changes and resubmit your 2290 until it is accepted by the IRS.

Misplaced Your EIN?

If you have already received your EIN number but forgot or misplaced it, here’s what you can do:

• If you’ve ever E-filed your 2290 with our friends over at ExpressTruckTax, then your EIN is automatically stored in your account. Just log in and view your business details on your dashboard, or pull up a previously filed return to find your EIN.
• Check with the bank or the institution that you applied for a license with. Both should have your EIN on record.
• If all else fails, call the IRS Business and Specialty Tax Line at 1-800-829-4933. After you verify your identity, the IRS will be able to provide you with your EIN.

Get Your EIN Now!

To get in contact with TSNAmerica, you can call (877)-520-8640, email support@TSNAmerica.com, or use live chat support. TSNAmerica support is available every Monday through Friday from 9 a.m. to 6 p.m., and we are always more than happy to assist with any questions or issues you may have. So don’t cost yourself extra time and money by waiting until the last minute. Let TSNAmerica help you today!

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Do You Need To File a Form 8849?

If you’re new to trucking the numbers used for necessary forms may be a bit overwhelming. There’s 2290s, 8849s, 4868s, 1099s, and 123s, we might be exaggerating with the 123s, but you get the gist, it’s a lot of forms and a lot of numbers to remember. We won’t bore you and got through each form 1 by 1, but we will tell you about the two most relevant ones for this filing period.

What is Form 2290?

The form that you have probably heard the most about, as of late is Form 2290. So what is Form 2290, and how does it relate to you, if at all.

Form 2290 is used to figure and pay the tax due on highway motor vehicles used. Your next question

is probably does it even apply to you, and the answer is it might. All vehicles with a taxable gross weight of 55,000 pounds or more that travel by highway is required to file a Form 2290.

After paying taxes you will be given a Stamped Schedule 1 that serves as proof of payment from the IRS. This document is important, as it is needed in order to register your commercial vehicle.

Do You Need to File Form 8849?

There are exemptions and claim suspensions that apply to some vehicles meeting certain requirements. The requirements are as follows:

• The vehicle used 5,000 highway miles or less during the period. 
• The vehicle is an agricultural vehicle and used 7,500 miles or less during the period.
• The Vehicle was stolen during the period
• The vehicle was destroyed during the period
• The vehicle was sold during the period 

The above list leads us to the importance of Form 8849. If any of the above are true about a vehicle you owned then you must first file a Form 2290 and pay the correct amount of Heavy Vehicle Use Tax (HVUT) and then complete Form 8849.

Claims and Refunds

In order to claim credits or refunds for vehicles stolen, destroyed, sold, or only used for 5,000 miles or less and 7,500 miles or less for agricultural vehicles, the Form 8849 is required. The things you’ll need to file a Form 8849 are your name, address, details on the vehicle you are seeking a claim/refund for and your Employee Identification Number (EIN). Be sure to double-check that the EIN you are using is consistent with what the IRS has on file.

*If an EIN is needed you are able to apply for one online with the IRS.

File With Truck Services of North America

Truck Services of North America (TSNA) is offering pre-filing! File as early as today, with one phone call. Support team members are standing by to assist you with all of your Form 2290 needs.

File With ExpressTruckTax

The great thing about our sister company, ExpressTruckTax is that it makes all of your Form 2290 filing simpler. It even gives you a chance to auto-generate a Form 8849 if you are in need of one for the current filing period.

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Everything You Need to Know about IFTA– in a Webinar!

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Guess what we’ve been up to...

If you guessed preparing 1st Quarter IFTA returns, then you’re right!

As the April 30th deadline for IFTA approaches, we’re getting busier by the day.

But even in the midst of IFTA madness, we still found time to guest star on a webinar yesterday!

That’s right–our very own processing specialist to the stars, Amber Tabb, co-hosted a TruckLogics webinar yesterday. You’ve probably heard us mention TruckLogics before.

Our good friends and partners, TruckLogics is a cloud-based business management solution with packages for any and every kind of transportation professional out there.

Whether you’re a company driver, leased operator, owner-operator, or fleet manager, TruckLogics has an affordable package with exactly the features you need to streamline recordkeeping and have a healthier bottom line.

We often recommend TruckLogics to our clients! Their One-click Trip Sheets feature makes keeping up with trip data a breeze, which not only helps you at the end of each quarter– it helps us too! The more organized your trip sheets are, the easier the filing process. Plus the risk of errors is lowered significantly!

If you missed Amber’s appearance on this informative webinar, have no fear! Here’s a recording of the session.

No time to watch? Here are some of the topics we covered and the minute you can find them at:

• 1. IFTA Basics (4:30): Who needs IFTA? How do you stay IFTA compliant? What filing services does TSNAmerica offer for IFTA?

• 2. Temporary Permits (5:50): TSNAmerica can help you obtain temporary trip and fuel permits if you need to travel interstate but don’t have the appropriate IRP or IFTA licensure. 

• 3. Business Startup Services (6:25): Whether you just need an EIN or USDOT# or you’d like to obtain your own operating authority, we can help with all of the many forms you’ll need to file. 

• 4. Other Services (9:55): We can file IRP and UCR renewals, annual HVUT returns, and State Use Tax licenses and quarterly filings (like NY HUT, KYU, Oregon Weight-Mile & NM Weight-Distance). 

• 5. How you can get on our Deadline Reminder List (17:35): We remind all of our clients of upcoming deadlines via phone and email. Call us to learn more! (803.386.0320)

Best of all, we were able to get a special deal for our TSNAmerica clients! If you’d like to try TruckLogics, you can get a free 45 day deluxe trial with promocode TSNA. There’s no credit card required. Simply create a login and see how you like it.

If you need help with your 1st Quarter IFTA filings, don’t wait another day! We won’t bite (unless you wait until the day before it’s due). Call us now at 803.386.0320 to get started now! You can also send us a message via live chat or email at support@tsnamerica.com.

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Obtain Your Operating Authority

Getting your own operating authority gives you the freedom and ability to run your own operation. In addition to getting your authority, you will be required to register your vehicle and set up the necessary tax accounts, in order to run legally.

At Truck Services of North America, we have packages to assist you and can customize a package to meet your individual needs.  We offer many services, and here a few:

FMCSA Interstate Operating Authority

Also referred to as an "MC","FF" or "MX" number, depending on the type of authority that is granted. Generally, 'for-hire' carriers engaging in interstate are required to have Interstate Authority Federal Motor Carrier Safety Administration (FMCSA). TSNA has the expertise to get you your federal authority - quickly and accurately.

Intrastate Authority

Intrastate trucking authority is the right granted by a state to commence for hire trucking operations within the borders of that specific state. A company that is only engaged in intrastate activities does not need to register with IRP or IFTA.

USDOT Number

Companies that operate commercial vehicles transporting passengers or hauling cargo in interstate commerce must be registered with the FMCSA and must have a USDOT Number. The USDOT Number is a unique identifier used to monitor your company’s safety and compliance during inspections and audits. FMCSA regulations require that all companies and individuals transporting passengers or cargo across state lines using commercial vehicles with a total gross or combined weight of 10,000 lbs or more must register with the FMCSA and obtain a USDOT number. Many states now require ALL commercial vehicle registrants to obtain a USDOT number, including intrastate carriers.

Companies required to obtain a USDOT number must re-file appropriate documentation biennially or in the event the company needs to update information with the FMCSA.

Unified Carrier Registration (UCR)

The Unified Carrier Registration (UCR) Program is a federally-mandated, annual state-administered registration program. In 2007, Congress replaced the Single State Registration System (SSRS) with the Unified Carrier Registration (UCR) program. The UCR agreement requires all interstate carriers, freight forwarders, leasing companies and brokers based in the United States, Canada, and Mexico to register and submit an annual filing. Those registered under the UCR agreement are also subject to annual fees based on the total number of commercial vehicles operated by the company.

BOC-3 (Process Agents)

Federal regulations require all motor carriers, brokers and freight forwarders to have a current BOC-3 form on file with the FMCSA. The BOC-3 is used to designate process agents (also known as BOC-3 agents) in every state in which the business operates. The process agent serves as a representative for your business in the event that legal documents or court papers must be served.

As a premier process service agency, Truck Services of North America provides the services and tools to help start your business and keep it compliant. Let TSNAmerica navigate your business through the maze of paperwork! Check out all our services at TSNAmerica.com. Don’t see what you are looking for?  No problem, simply fill out the Service Request Form and note the service you require in the message section and we will contact you for details.  Of course you can always email us at support@TSNAmerica.com or call 803.386.0320. TSNAmerica takes the paperwork out of your way!

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What is an EIN?

An EIN is an Employer Identification Number, also known as a Federal Tax Identification Number, and can be used to verify a business entity. An EIN is usually required in order to file a tax return for a business. If you are filing Form 2290 for Heavy Vehicle Use Tax (HVUT), you must have an EIN to file the return. The IRS no longer accepts Social Security Numbers for the Form 2290.

If you need to file Form 2290 for vehicles first used in January, the due date to file is February 28, 2014. If you do not have an EIN, Truck Services of North America take can obtain one for you. We will be able to get your EIN immediately, but it may take the IRS up to 10 business days to update new EINs into their system; so you need to get your EIN today!

 

As a premier processing agency, Truck Services of North America can get your EIN and file your Form 2290 Heavy Highway Use Tax for you.  TSNAmerica takes the paperwork out of your way. Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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Benefits of TSNAmerica

As a premier processing agency, Truck Services of North America provides the services and tools to help start your business and keep it compliant. We take care of filing the necessary paperwork on your behalf for registrations, renewals, quarterly taxes, permits and more, so you don’t have to mess with it allowing you to stay focused on the road.  

Here are some of the many services we handle:

Operating Authority

• We handle the complicated process of getting your operating authority to give you the freedom and ability to operate on your own

USDOT Number

• The USDOT Number is a unique identifier used to monitor your company’s safety and compliance during inspections and audits.

Unified Carrier Registration (UCR)

• The UCR agreement requires all interstate carriers, freight forwarders, leasing companies and brokers based in the United States, Canada, and Mexico to register and submit an annual filing.

Federal Form 2290 HVUT (Heavy Highway Vehicle Use Tax Return)

• Used to calculate and pay the HVUT due on highway motor vehicles used during the period with a taxable gross weight of 55,000 pounds or more.

International Fuel Tax Agreement (IFTA)

• IFTA is where member jurisdictions act cooperatively to administer and collect motor fuel use taxes for carriers operating in multiple jurisdictions. It is required for all commercial motor carriers, having a gross vehicle weight of 26,001 lbs. or more, or those with 3 or more axles, who travel outside their base state. The IFTA license decals will provide blanket coverage for 48 states and all of the Canadian provinces.

International Registration Plan (IRP)

• Also called Apportioned Registration, a registration reciprocity agreement among the 48 contiguous states of the United States, the District of Columbia and provinces of Canada providing for payment of apportionable fees on the basis of total distance operated in all jurisdictions.

Federal Employer Identification Number (EIN)

• Also known as a Federal Tax Identification Number, a unique 9 digit number assigned by the Internal Revenue Service and is used to identify a business entity.

Start Up Services

• We have packages to get you what you need to get on the road as quickly as possible. We can also customize a package based on the individual services you require.

TSNAmerica saves you time and money by preparing registrations, tax forms and permits, quickly and accurately. Check out all our services at TSNAmerica.com. Don’t see what you are looking for?  No problem, simply fill out the Service Request Form and note the service you require in the message section and we will contact you for details.  Of course you can always email us at support@tsnamerica.com or call 803.386.0320. TSNAmerica takes the paperwork out of your way.

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Trucker Services Packages

As a premier processing agency, Truck Services of North America takes care of filing the necessary paperwork on your behalf for registrations, renewals, quarterly taxes, permits and more so you don’t have to mess with it, allowing you to stay focused on the road.

At TSNA, we have packages to assist you and can customize a package to meet your individual needs.  We offer many services, and here a few:

• Basic Authority Package - $600
• FMCSA Interstate Operating Authority
• US DOT Number
• BOC-3
• EIN Number

• Premium Authority Package - $800*
• All of the services included in the Basic Authority Package
• UCR
• IFTA
• IRP
• Form 2290 HVUT

• Complete Authority Package - $950*
• All of the services included in the Premium Authority Package                
• KYU Number               
• NYHUT
• OR Weight-Mile Tax
• NM WD

*( Price for Premium & Complete Authority Packages do not include all state and federal fees.)

Let TSNA navigate your business through the maze of paperwork! Check out all our services at TSNAmerica.com. Don’t see what you are looking for?  No problem, simply fill out the Service Request Form and note the service you require in the message section and we will contact you for details.  Of course you can always email us at support@TSNAmerica.com or call 803.386.0320. TSNA takes the paperwork out of your way!

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2290 Filing Deadline For Vehicles First Used in January 2014

If you first placed your vehicle on the road anytime during the month of January, you must file your Form 2290 by February 28, 2014. If a vehicle was used during any part of a month, the tax will be calculated for that month as a whole. For example, if a vehicle was used on January 20th, it will be taxed as though it was used the entire month.  

The tax will be prorated based on the number of months the vehicle will have been used during the tax year. So vehicles that were placed in service during the month of January will need to file HVUT using the Form 2290 by February 28, and the tax will be based on 6 months, instead of the full year.

While the deadline is the last day of the following month, you may need to file your Form 2290 before the deadline in order to get or renew your IRP plates.  Many states require a stamped Schedule 1 as proof that your 2290 was filed before they will issue or renew your plates.

As a premier processing agency, Truck Services of North America can file your Form 2290 Heavy Highway Use Tax for you over the phone.  TSNA takes the paperwork out of your way. Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320

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EIN Is Mandatory To File Form 2290

An Employer Identification Number or EIN, is also known as a Federal Tax Identification Number, and is used to identify a business entity.  According to IRS website, you are required to have an EIN if any of the following are true:

• You have employees
• You operate your business as a corporation or partnership
• You file any of these returns: Employment, Excise, Alcohol, Tobacco and Firearms
• You have a Keogh plan
• You withhold taxes on income, other than wages, paid to a non-resident alien
• You are involved with any of the following types of organizations:
• Trusts, excepts certain grantor-owned revocable trusts, IRAs, Exempt Organization Business Income Tax Returns
• Estates
• Real estate mortgage investment conduits
• Non-profit organizations
• Farmers’ cooperative
• Plan administrators

For vehicles 55,000 lbs or more, first put on public highways in December, then you are required to file a Form 2290 Return, by January 31, 2014.  IRS Form 2290, used to file Heavy Vehicle Use Tax (HVUT), is considered an excise tax, so you would be required to have an EIN.  Be advised that it can take the IRS up to 10 business days to get new EINs into their system, so you will want to get your EIN today, in order to file Form 2290 on time.

As a premier processing agency, Truck Services of North America can get your EIN and file your Form 2290 by phone for you.  TSNA takes the paperwork out of your way. Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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