Reminder: Form 2290 HVUT Deadline Today

Today is the last day to file your Form 2290, if you first placed your vehicle on the road anytime during the month of April.

A Vehicle is considered to be a taxable vehicle if it was operating on public roads between the tax periods of July through June. A vehicle is also considered to be taxable if it has a taxable gross weight of at least 55,000 pounds and travels at least 5,000 miles during the tax period (7,500 miles if used for agriculture).

Don’t have time to file? Just give Truck Services of North America a call at 803.386.0320 and have the following information available:

• EIN 
•  Vehicle Identification Number (VIN), and Gross Weight of the Vehicle (Combined with maximum load)  
• Form of IRS payment,  either Electronic Funds Withdrawal (EFT), Electronic Federal Tax Payment System (EFTPS) or Check/Money Order

As a premier processing agency, Truck Services of North America can file your Form 2290 Heavy Highway Use Tax for you.  TSNA takes the paperwork out of your way! Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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Form 2290 Deadline Tomorrow

Tomorrow, Friday, May 31, 2013 is the deadline to file Form 2290 for Heavy Vehicle Use Taxes for any vehicles that were first placed on public highways during the month of April.  

Truck Services of North America can take all your information over the phone and submit it to the IRS on your behalf!  All we need is your information and a signed Form 8453, giving us the authorization to file for you.  We can fax you the form, you sign it a fax it back and we take care of the rest.

We can even send your employer your Stamped Schedule 1 for you.  So don’t risk IRS penalties by missing tomorrow’s deadline. As a premier processing agency, Truck Services of North America can file your Form 2290 Heavy Highway Use Tax for you. TSNA takes the paperwork out of your way! Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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USDOT Number

The USDOT Number serves as a unique identifier when collecting and monitoring a company's safety information acquired during audits, compliance reviews, crash investigations, and inspections.

Companies that operate commercial vehicles in interstate commerce must be registered with the FMCSA and must have a USDOT Number. Also, commercial intrastate hazardous materials carriers who haul quantities requiring a safety permit must register for a USDOT Number. Interstate commerce is trade, traffic, or transportation involving the crossing of a State boundary. Intrastate commerce is trade, traffic, or transportation within a single State.

The following states require a DOT Number, even for intrastate and non-motor carrier registrants: Alabama, Alaska, Arizona, Colorado, Connecticut, Florida, Georgia, Indiana, Iowa, Kansas, Kentucky, Maine, Maryland, Michigan, Minnesota, Missouri, Montana, New York, Nebraska, North Carolina, Ohio, Oklahoma, Oregon, Pennsylvania, South Carolina, Tennessee, Texas, Utah, Washington, West Virginia, Wisconsin, and Wyoming.

As a premier processing agency, Truck Services of North America can assist you in obtaining your USDOT Number.  TSNA takes the paperwork out of your way. Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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Be Prepared For IFTA Audits

Base jurisdictions are required to audit 3% of the IFTA accounts that are required to report per year, excluding new accounts.  You can prepare yourself by keeping accurate records.

Supporting Documents Required: 

1. Completed copy of a driver trip record or trip sheet from one of the 12 most  recent quarters.
2. Copy of an actual Over-the-Road fuel receipt. 
3. Completed copy of a bulk fuel withdrawal log, if applicable.
4. Copy of monthly or quarterly summary, if applicable. 
5. Detailed equipment list including the make, model, and gross weight for IFTA qualified units.

Your Distance Records should include taxable and non-taxable fuel use, distance traveled for each, and distance traveled in each jurisdiction.

• Date of the trip (starting and ending)
• Trip origin and destination 
• Route of travel and/or beginning and ending odometer or hubometer reading of the trip 
• Total trip miles or kilometers
• Miles/kilometers by jurisdiction
• Unit number or vehicle identification number 
• Vehicle fleet number 
• Registrant's name 
• Trailer number 
• Driver’s signature and/or name 
• Fuel Purchases

Fuel Records should include date of receipt, name and address where fuel was purchased, number of gallons purchased, and fuel type.  Separate records must be kept for each fuel type and bulk fuel purchases.  If you operated under a trip permit, keep a copy of that permit and do not record those fuel purchases on your IFTA report.

You want to be sure that your reports are accurate and legible, including your fuel receipt copies.  All information needs to be complete with no gaps between mileage. Incomplete, inconsistent or illegible records may require you to produce secondary documents.

You are required to keep your records for 4 years from the return due date or filing date, whichever is later, plus any time period included as a result of waivers or jeopardy assessments.

If a licensee fails to provide the required records for audit, the 4 year retention requirement is extended until the required records are provided.

At Truck Services of North America, we prepare and file your quarterly returns for you. TSNA takes the paperwork out of your way.  Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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Hazardous Materials Registration Renewal Period Now Open

If you are a person that offers for transportation or transports in commerce a shipment containing hazardous materials, including hazardous wastes, you are required to to file a registration statement with the U.S. Department of Transportation and to pay an annual registration fee. This program is administered by the Pipeline and Hazardous Materials Safety Administration (PHMSA).  The registration period begins July 1 through June 30 of the following year.

Penalties For Failure To Register: The requirement to register is based on the federal hazmat law. The enforcement of this requirement is conducted cooperatively by federal, state, and local agencies. Federal, state, or local officials may impose penalties for failing to register or failing to meet the recordkeeping requirements.

Copies of the registration statement and the certificate of registration must be kept for three years at your principal place of business and must be available for inspection. Motor carriers and vessel operators must also have on board a copy of the current certificate of registration, or another document bearing the current year’s registration number identified as the “U.S. DOT Hazmat Reg. No.” Every truck or truck tractor or vessel you use for the transportation of a hazardous material that meets the registration criteria must have this proof of registration on board.

The renewal period opened May 1 and is due no later than June 30, 2013. You can apply online, by mail or contact Truck Services of North America.  As a premier processing agency, TSNA can file your HazMat Renewal for you. TSNA takes the paperwork out of your way! Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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Reminder: Form 2290 Deadline In One Week for Vehicles First Used in April

If you first placed your vehicle on the road anytime during the month of April, the deadline to file your Form 2290 is May 31st, one week away.

A Vehicle is considered to be a taxable vehicle if it was operating on public roads between the tax periods of July through June. A vehicle is also considered to be taxable if it has a taxable gross weight of at least 55,000 pounds and travels at least 5,000 miles during the tax period (7,500 miles if used for agriculture).

Just give Truck Services of North America a call at 803.386.0320 and have your business details, including EIN, Vehicle Identification Number (VIN), and Gross Weight of the Vehicle (Combined with maximum load) and form of IRS payment,  either Electronic Funds Withdrawal (EFT), Electronic Federal Tax Payment System (EFTPS) or Check/Money Order and we take care of the rest.

Be sure to get this filed today to avoid possible IRS penalties. As a premier processing agency, Truck Services of North America can file your Form 2290 Heavy Highway Use Tax for you.  TSNA takes the paperwork out of your way! Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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Roadcheck 2013-Are You Prepared?

The Commercial Vehicle Safety Alliance’s annual Roadcheck will be June 4th, 5th & 6th this year.  CVSA sponsors Roadcheck with participation by the Federal Motor Carrier Safety Administration, Pipeline and Hazardous Materials Safety Administration, Canadian Council of Motor Transport Administrators, Transport Canada, and the Secretariat of Communications and Transportation (Mexico) and will take place at 1,500 locations across North America.

The purpose of the Roadcheck is targeted to enforce and educate about motor carrier, vehicle, driver and cargo safety and security.  

Are you prepared? The CVSA has a Roadcheck Checklist for Drivers posted on their website.  Truck Services of North America works to help you stay informed of situations that may affect you. For more information about any of our other services, contact us at TSNAmerica.com, email support@TSNAmerica.com or call 803.386.0320.

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