June 30th Form 2290 Deadline for Vehicles First Used in May 2013

Reminder: Deadline to file your Form 2290, if you first placed your vehicle on the road anytime during the month of May is June 30th.

A Vehicle is considered to be a taxable vehicle if it was operating on public roads between the tax periods of July through June. A vehicle is also considered to be taxable if it has a taxable gross weight of at least 55,000 pounds and travels at least 5,000 miles during the tax period (7,500 miles if used for agriculture).

Just give Truck Services of North America a call at 803.386.0320 and have your business details, including EIN, Vehicle Identification Number (VIN), and Gross Weight of the Vehicle (Combined with maximum load) and form of IRS payment,  either Electronic Funds Withdrawal (EFT), Electronic Federal Tax Payment System (EFTPS) or Check/Money Order and we take care of the rest.

If you placed a heavy vehicle on the road in May, you are required to file Form 2290 and want to be sure to get this filed today to avoid possible IRS penalties. As a premier processing agency, Truck Services of North America can file your Form 2290 Heavy Highway Use Tax for you.  TSNA takes the paperwork out of your way! Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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Reminder: HazMat Registration Renewal Due By June 30th

HazMat Registrations are to renewed annually. The renewal period opened May 1 and is due no later than June 30, 2013. You have 2 days left to renew!

You can apply online, by mail or contact Truck Services of North America.  As a premier processing agency, TSNA can file your HazMat Renewal for you. TSNA takes the paperwork out of your way! Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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July 1st Marks Hours of Service Compliance Date

With July 1st just around the corner, many drivers of commercial motor vehicles will be required to adhere to the updated Hours of Service final rule that was effective on February 27, 2012.

It is your responsibility to make sure you are aware of any changes to the previous rule.  There is a chart on the Federal Motor Carrier Safety Administration website for reference.

On the FMCSA site you can also find the Interstate Truck Driver’s Guide to Hours of Service as well as common questions and answers regarding the HOS final rule.

For more information go to www.fmcsa.dot.gov/rules-regulations/topics/hos.

Truck Services of North America works to help you stay informed of situations that may affect you. For more information about any of our other services, contact us at TSNAmerica.com, email support@TSNAmerica.com or call 803.386.0320.

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Prepare Now For 2nd Quarter Highway Use Tax Returns

Kentucky, New Mexico, New York & Oregon all require a use tax license if you operate in that state.  Each license requires a quarterly return must be filed.  The 2nd Quarter Return filing deadline is July 31, 2013.

Kentucky Use Tax (KYU Number) 

• All commercial motor vehicles (except buses) with a gross weight of 60,000 lbs and over traveling into or through Kentucky must be registered with the state. Carriers with an active KYU Number are then required to file a quarterly return and pay mileage taxes to Kentucky. New qualifying vehicles must be listed with Kentucky prior to the vehicle entering the state. Temporary permits are also available.

New Mexico Weight Distance Tax 

• All commercial motor vehicles with a gross weight in excess of 26,000 lbs. must be registered with the state before traveling into or through New Mexico. Entrance can be paid at the port if not registered; however, it is not cost effective to pay at the port unless you travel through New Mexico only once or twice per year. Once a Weight Distance Tax account in New Mexico is established quarterly reports must be filed and mileage tax paid.

New York Highway Use Tax (NYHUT)

• Carriers operating certain commercial motor vehicles that weigh 18,000 lbs or greater in New York are required to register and obtain NYHUT tax credentials. Once a NYHUT account has been established, carriers must file and pay mileage tax on a quarterly basis.  

Oregon Weight-Mile Tax

• All commercial carriers with a gross vehicle weight in excess of 26,001 lbs. must obtain a temporary or annual permit to travel into or through Oregon. Oregon does not belong to the International Fuel Tax Agreement; however, a proper tax permit must be obtained before entering this state. Heavy fines are imposed on carriers entering into Oregon without the proper credentials. 
• Oregon requires all new entrants to become bonded before permanent credentials are issued. Bonds may be placed by a Surety Company or posted with cash. The size of your fleet will determine the amount of the bond required.

As a premier processing agency, Truck Services of North America can assist with your KYU, New Mexico, NY HUT, and Oregon Weight Distance Taxes.  We also handle IFTA, (International Fuel Tax Returns). TSNA takes the paperwork out of you.  Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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New 2013-2014 Form 2290 Tax Year Begins July 1st!

The new Heavy Vehicle Use Tax (HVUT) year begins July 1, 2013 and runs through June 30, 2014.  The IRS Form 2290 is the form used to file this annual tax.  The deadline to file for all taxable vehicles for the new tax year is August 31, 2013.  All tax must be paid in full by the deadline to avoid penalties.

The tax is based on the gross vehicle weight and ranges from $100 to $550 per year per vehicle. There is no tax due for any vehicle used than 5,000 (7,500 agricultural) miles during a tax period.  The Form 2290 return would still need to be filed, but the vehicle would be classified as a suspended vehicle, so no tax would be due.  

States require a Stamped Schedule 1 as proof of payment for the Heavy Vehicle Use Tax in order to register the vehicle.  As a premier processing agency, Truck Services of North America can file your Form 2290 Heavy Highway Use Tax and get your Stamped Schedule 1 for you.  TSNA takes the paperwork out of your way. Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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Tips To Help You Prepare 2nd Quarter IFTA

IFTA is the International Fuel Tax Agreement and is a tax collection agreement by and among the 48 contiguous States and the 10 Canadian Provinces bordering the US, in which motor fuels use taxation laws are uniform with respect to qualified motor vehicles operated in more than one member jurisdiction.

Who Must File?

An interstate motor carrier operating "qualified motor vehicles" between at least 2 member jurisdictions (The 48 contiguous states of the US and 10 Canadian provinces) must have an international fuel tax agreement (IFTA) license and decals issued by their base jurisdiction.

Qualified motor vehicle means a motor vehicle or combination of vehicles used, designed, or maintained for the transportation of persons or property having:

• Two axles and a gross vehicle weight exceeding 26,000 pounds;
• Two axles and a registered weight exceeding 26,000 pounds;
• Three or more axles regardless of weight; or
• A combination weight exceeding 26,000 pounds.

Recreational vehicles are exempt from IFTA fuel tax reporting.

Base jurisdiction means the member jurisdiction where:

• Qualified motor vehicles are based for vehicle registration purposes;
• Operational control and operational records of the licensee’s qualified motor vehicles are maintained or can be made available in case of an audit; and
• Some mileage is accrued by qualified motor vehicles within the fleet travelling through that jurisdiction

If you have the IFTA license, you must file the Quarterly IFTA tax return to your base jurisdiction, even if the licensee does not operate or purchase any taxable fuel in an IFTA member jurisdiction during the specific quarter. You will need to separate your mileage and fuel records for each fuel type. June 30, 2013 will mark the end of the 2nd Quarter for IFTA and the deadline to file your return is July 31, 2013. If you operate in New York, Kentucky, New Mexico, or Oregon you will also need to file a Weight Distance Tax Return, in each state and that deadline is also July 31st.

What you need:

1. Mileage log-whether you use manual trip sheets, GPS, or electronic trip sheets; it is not only necessary to have in order to file your quarterly IFTA, but you will need these if you are ever audited.
2. Fuel Receipts-you will need to know how many gallons of fuel were purchased in each state.

Options to prepare and file your return:

1. Do it yourself, you can calculate your own return by hand and mail or e-file the return. To find out the current tax rate for each state go to www.iftach.org.
2. Use a software program that will calculate your return for you, like ExpressIFTA.com, which will reduce the chances of miscalculations.
3. Use Truck Services of North America and let us take care of preparing and filing the return for you.

Regardless of the method you choose to file your quarterly tax returns, it is crucial to maintain accurate records and file your returns on time to avoid fines and penalties.

As a premier processing agency, Truck Services of North America can set up your IFTA accounts and file your Quarterly IFTA Taxes for you.  TSNA takes the paperwork out of your way. Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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What is KYU?

KYU is the Kentucky Highway Use License and all commercial motor vehicles (except buses) with a gross weight of 60,000 lbs and over traveling into or through Kentucky must have one. New qualifying vehicles must be listed with Kentucky prior to the vehicle entering the state. Temporary permits are also available.

Carriers with an active KYU Number are then required to file a quarterly return and pay mileage taxes to Kentucky. The reporting quarters and deadlines are the same as IFTA:

January – March	April 30
April – June	July 31
July – September	October 31
October – December	January 31

You can E-File your quarterly returns or you can contact Truck Services of North America to handle it for you.  As a premier processing agency, TSNA can assist with obtaining your KYU License and Filing your Quarterly Taxes.  TSNA takes the paperwork out of you.  Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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TSNA Saves Truckers Time And Money

As a premier processing agency, Truck Services of North takes care of filing the necessary paperwork on your behalf for registrations, renewals, quarterly taxes, permits and more, so you don’t have to mess with it allowing you to stay focused on the road. 

Here are some of the many services we handle:

Operating Authority

• We handle the complicated process of getting your operating authority to give you the freedom and ability to operate on your own.

USDOT Number

• The USDOT Number is a unique identifier used to monitor your company’s safety and compliance during inspections and audits.

Unified Carrier Registration (UCR)

• The UCR agreement requires all interstate carriers, freight forwarders, leasing companies and brokers based in the United States, Canada, and Mexico to register and submit an annual filing.

Federal Form 2290 HVUT (Heavy Highway Vehicle Use Tax Return) 

• Used to calculate and pay the HVUT due on highway motor vehicles used during the period with a taxable gross weight of 55,000 pounds or more.

International Fuel Tax Agreement (IFTA)

• IFTA is where member jurisdictions act cooperatively to administer and collect motor fuel use taxes for carriers operating in multiple jurisdictions. It is required for all commercial motor carriers, having a gross vehicle weight of 26,001 lbs. or more, or those with 3 or more axles, who travel outside their base state. The IFTA license decals will provide blanket coverage for 48 states and all of the Canadian provinces.

International Registration Plan (IRP) 

• Also called Apportioned Registration, a registration reciprocity agreement among the 48 contiguous states of the United States, the District of Columbia and provinces of Canada providing for payment of apportionable fees on the basis of total distance operated in all jurisdictions.

Federal Employer Identification Number (EIN)

• Also known as a Federal Tax Identification Number, a unique 9 digit number assigned by the Internal Revenue Service and is used to identify a business entity.

Start Up Services 

• We have packages to get you what you need to get on the road as quickly as possible. We can also customize a package based on the individual services you require.

As a premier processing agency, Truck Services of North America saves you time and money by preparing registrations, tax forms and permits, quickly and accurately. TSNA takes the paperwork out of your way. Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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