EIN Mandatory For Form 2290 Filing

An EIN is an Employer Identification Number, also known as a Federal Tax Identification Number, and can be used to verify a business entity. An EIN is usually required in order to file a tax return for a business. If you are filing Form 2290 for Heavy Vehicle Use Tax (HVUT), you must have an EIN to file the return. The IRS no longer accepts Social Security Numbers for the Form 2290.

If you need to file Form 2290 for vehicles first used in November, the due date to file is December 31, 2013. If you do not have an EIN, Truck Services of North America take can obtain one for you. We will be able to get your EIN immediately, but it may take the IRS up to 10 business days to update new EINs into their system; so you need to get your EIN today!

 

As a premier processing agency, Truck Services of North America can get your EIN and file your Form 2290 Heavy Highway Use Tax for you.  TSNA takes the paperwork out of your way. Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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Reminder: 2014 UCR Renewal Deadline

2014 Unified Carrier Registration deadline is December 31, 2013, just over 2 weeks away.

2012 & 2013 UCR are PAST DUE!

States are implementing UCR audit procedures that in some states can be in excess of $1000 for your first offense.  

You are required to maintain 3 years proof of UCR registration, so you will want to make sure you are registered for the last 3 years.

The Unified Carrier Registration (UCR) Plan and Agreement are part of a Federally-mandated, State-administered program where states collect fees from motor carriers, motor private carriers, freight forwarders, brokers and leasing companies, based on the number of qualifying commercial motor vehicles (CMVs) in their fleets. The revenues generated will be used for enforcement of motor carrier safety programs.

Who is required to file UCR?

• All motor carriers (for-hire, private and exempt)
• All brokers, freight forwarders, and leasing companies operating in interstate or international commerce
• Entities based in Canada and Mexico that are involved in interstate or international commerce in the United States

As a premier processing agency, Truck Services of North America can obtain or renew your UCR for you.  TSNA takes the paperwork out of your way. Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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2014 Oregon Weight Receipt Deadline Approaches

The 2014 renewal period for Oregon Weight Receipt is under way.  The deadline is December 31, 2013.  If you were planning renewing by mail, you should have returned your paperwork by October 31, 2013 to allow enough time to process the 2014 credentials.

A better and faster option is to renew your credentials online at Oregon Trucking Online with a PIN or give us a call at 803.386.0320 and let Truck Services of North America handle it for you.

Oregon Weight Receipt and Tax Identifier, or Receipt is required in additional to registration plates and is used to collect highway-use taxes.  A carrier pays the Weight-Mile tax by filing a Weight-Mile Tax report.

As a premier processing agency, Truck Services of North America can renew your Oregon Weight Receipt and Tax Identifier and file your Quarterly Weight Distance Tax Returns for you.  TSNA takes the paperwork out of your way. Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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2014 New Mexico Weight Distance Permit Renewal Deadline Coming

New Mexico imposes a weight-distance tax on owners, operators, and registrants of intra and interstate commercial vehicles with a declared gross vehicle weight in excess of 26,000 pounds. This tax is based on vehicle weight and miles traveled on New Mexico roads. Companies must register and apply each year for a New Mexico Weight Distance Tax Electronic Permit for each vehicle.

The permits are based on the calendar year and the 2014 renewal period is now open and the deadline to renew is December 31, 2013.  Renewals can be done online or give us a call at 803.386.0320 and let Truck Services of North America handle it for you.

Those subject to the weight-distance tax (WDT) must file a New Mexico weight-distance tax return on a quarterly basis, and pay the tax due to the MVD. You can file a weight distance tax return (single and bulk filing) online.

As a premier processing agency, Truck Services of North America can renew your New Mexico Weight Distance Permit and file your Quarterly Weight Distance Tax Returns for you.  TSNA takes the paperwork out of your way. Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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2014 IFTA Renewal Deadline Nears

The 2014 IFTA Renewal deadline is almost here.  The renewal process varies from state to state with some states offering online renewal and others require electronic renewals, while others renew IFTA licenses automatically as long as the carrier is current with quarterly filings and any monies due.  Some states require that all paperwork be received in the office BEFORE the December 31st deadline, to allow enough time to process the paperwork by the deadline.

Your IFTA license will not be renewed if your account is not in good standing.  What that means is you are current with your Quarterly IFTA filing and no money is due.  If you missed any quarterly filing, you will want to file immediately so your IFTA license will be renewed.

If you do not receive renewal papers in the mail, it does not mean you do not have to renew.  You are still responsible to renew your IFTA license by the December 31st deadline.  Carriers renewing their IFTA license and decals have a two-month grace period (January and February) to display the renewal IFTA license and decals. The two month grace period is for display of renewal credentials, and does NOT apply to submitting renewal application for those credentials. Your renewal application must be submitted by the deadline to be considered on time. Renew your IFTA license on time to avoid possible penalties.

As a premier processing agency, Truck Services of North America can assist with renewing your IFTA.  TSNA takes the paperwork out of your way.  Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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Reminder: 2014 UCR Registration Now Open

December is the final month to register for 2014 UCR to avoid possible penalties. You are required to maintain 3 years proof of UCR registration, so you will want to make sure you are registered for the last 3 years. 2014 Unified Carrier Registration Period is open and the deadline to register is December 31, 2013.  

2012 & 2013 UCR are PAST DUE!

States are implementing UCR audit procedures that in some states can be in excess of $1000 for your first offense.  

The Unified Carrier Registration (UCR) Plan and Agreement are part of a Federally-mandated, State-administered program where states collect fees from motor carriers, motor private carriers, freight forwarders, brokers and leasing companies, based on the number of qualifying commercial motor vehicles (CMVs) in their fleets. The revenues generated will be used for enforcement of motor carrier safety programs.

Who is required to file UCR?

•  All motor carriers (for-hire, private and exempt)

• All brokers, freight forwarders, and leasing companies operating in interstate or international commerce
• Entities based in Canada and Mexico that are involved in interstate or international commerce in the United States

As a premier processing agency, Truck Services of North America can obtain or renew your UCR for you.  TSNA takes the paperwork out of your way. Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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ATTN: California IFTA Carriers

The California State Board of Equalization released a notice to IFTA Carriers regarding their IFTA credentials. The credentials expire every December 31st, unless the credentials have been revoked, canceled or suspended.  Carriers who travel in California without valid IFTA credentials or a California Trip Permit may result in fines and penalties, ranging from $100-$500.

All accounts must be in good standing in order to renew each year.  Truck Services of North America can file your quarterly taxes for you and keep your account in good standing.

If you do not have IFTA credentials and will be traveling to California, TSNA can obtain your Temporary Fuel Permit for you.

Truck Services of North America works to help you stay informed of situations that may affect you. For more information about any of our other services, contact us at TSNAmerica.com, email support@TSNAmerica.com or call 803.386.0320.

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Prepare Now For 4th Quarter IFTA & Highway Use Tax Returns

December is the final month of the 4th Quarter for Highway Use Tax.  Kentucky, New Mexico, New York & Oregon all require a use tax license if you operate in that state. Each license requires a quarterly return must be filed.  The 4th Quarter IFTA, KYU, New Mexico Weight Distance & NY HUT Return filing deadline is January 31, 2014.  The 4th Quarter Oregon Weight Receipt Return filing deadline is February 28, 2014.

Kentucky Use Tax (KYU Number)

• All commercial motor vehicles (except buses) with a gross weight of 60,000 lbs and over traveling into or through Kentucky must be registered with the state. Carriers with an active KYU Number are then required to file a quarterly return and pay mileage taxes to Kentucky. New qualifying vehicles must be listed with Kentucky prior to the vehicle entering the state. Temporary permits are also available.

New Mexico Weight Distance Tax

• All commercial motor vehicles with a gross weight in excess of 26,000 lbs. must be registered with the state before traveling into or through New Mexico. Entrance can be paid at the port if not registered; however, it is not cost effective to pay at the port unless you travel through New Mexico only once or twice per year. Once a Weight Distance Tax account in New Mexico is established quarterly reports must be filed and mileage tax paid.

New York Highway Use Tax (NYHUT)

• Carriers operating certain commercial motor vehicles that weigh 18,000 lbs or greater in New York are required to register and obtain NYHUT tax credentials. Once a NYHUT account has been established, carriers must file and pay mileage tax on a quarterly basis.

Oregon Weight-Mile Tax

• All commercial carriers with a gross vehicle weight in excess of 26,001 lbs. must obtain a temporary or annual permit to travel into or through Oregon. Oregon does not belong to the International Fuel Tax Agreement; however, a proper tax permit must be obtained before entering this state. Heavy fines are imposed on carriers entering into Oregon without the proper credentials.
• Oregon requires all new entrants to become bonded before permanent credentials are issued. Bonds may be placed by a Surety Company or posted with cash. The size of your fleet will determine the amount of the bond required.

As a premier processing agency, Truck Services of North America can assist with your KYU, New Mexico, NY HUT, and Oregon Weight Distance Taxes.  We also handle IFTA, (International Fuel Tax Returns). TSNA takes the paperwork out of you.  Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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2290 Filing Period Now Open For Vehicles First Used in November 2013

If you first placed your vehicle on the road anytime during the month of November, you must file your Form 2290 by December 31, 2013. If a vehicle was used during any part of a month, the tax will be calculated for that month as a whole. For example, if a vehicle was used on November 20th, it will be taxed as though it was used the entire month.  

The tax will be prorated based on the number of months the vehicle will have been used during the tax year. So vehicles that were placed in service during the month of November will need to file HVUT using the Form 2290 by December 31, and the tax will be based on 8 months, instead of the full year.

While the deadline is the last day of the following month, you may need to file your Form 2290 before the deadline in order to get or renew your IRP plates.  Many states require a stamped Schedule 1 as proof that your 2290 was filed before they will issue or renew your plates.

As a premier processing agency, Truck Services of North America can file your Form 2290 Heavy Highway Use Tax for you.  TSNA takes the paperwork out of your way. Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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Form 2290 Credit Vehicles

IRS Form 2290, Highway Heavy Vehicle Use Tax claiming credit for the following scenarios:

• You can take credit for the vehicle if it was stolen, destroyed or sold before June 1 and not used during the remainder of the period, or
• Used during the prior period 5,000 miles or less (7,500 miles or less for agricultural vehicles).

A credit, lower tax, exemption, or refund is not allowed for an occasional light or decreased load or a discontinued or changed use of the vehicle.  What that means is if you filed your Form 2290 at 80,000 lbs, but had occasions where you operated at a lower weight class, that will not qualify you for a credit.  If you used your vehicle for only a portion of the tax year, you will qualify for the credit IF you did not exceed 5,000 miles (7,500 miles for agricultural vehicles).  If you did travel more than 5,000 miles (7,500 miles for agricultural vehicles) then you will NOT qualify for the credit.

The credit for vehicles that were stolen, destroyed or sold during the tax year will be prorated based on the dates of the occurrence.  For vehicles sold, destroyed or stolen, you must include the VIN, taxable gross weight, and date of sale, accident or theft. The credit for the tax paid can be claimed on the next Form 2290 filed or the refund can be claimed on Form 8849.  You do not have to wait until the tax period ends.

The credit for low mileage vehicles you either qualify for it and you will get the full amount that you paid as a credit or you will not qualify and you will not get any portion of the credit.  This credit is never prorated. For vehicles that tax was paid and the vehicles were used 5,000 miles or less (7,500 miles or less for agricultural vehicles), the credit (or refund) cannot be claimed until the end of the tax period for which the initial tax was paid.  Even if you know at some point during the tax year that you will not exceed the 5,000 mile mark, you will not be able to claim the credit until the tax period ends, which ended on June 30th.

The credit claimed cannot exceed the tax reported on Form 2290. If this occurs, any excess credit must be claimed using Form 8849, Claim for Refund of Excise Taxes, and Schedule 6, Other Claims.

As a premier processing agency, Truck Services of North America can file your Form 2290 Heavy Highway Use Tax and Form 8849 for you.  TSNA takes the paperwork out of your way! Check out all our services at TSNAmerica.com and fill out the Service Request Form, email us at support@TSNAmerica.com or call 803.386.0320.

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